Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

Written by Allen Wyatt (last updated December 7, 2019)
This tip applies to Excel 97, 2000, 2002, and 2003

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)

    2. Figure 1. The Print dialog box.

  2. Using the Name drop-down list, select the printer you want to use. (It is common to have more than one printer available if you are working in a networked environment.)
  3. Click on the Properties button. Excel displays the Properties dialog box for the printer you selected in step 2. (See Figure 2.) The exact appearance of the dialog box, and the controls it contains, depends on the printer driver you have installed for your printer.

    4. Figure 2. The Properties dialog box for a printer.

  4. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  5. Click on OK to close the Properties dialog box.
  6. Click on OK from the Print dialog box. Your document is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3235) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Replacing with a Subscript

The Find and Replace capabilities of Word are quite powerful. One type of replacing may not seem possible at ...

Discover More

Why Should I Upgrade?

As new versions of software are released, users are perpetually faced with the decision of whether to upgrade their ...

Discover More

Setting Cell Color Based on Numeric Values

Excel allows you to specify colors for the interior of cells in your worksheet. If you want those colors to be set ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2019 For Dummies today!

More ExcelTips (menu)

Repeating Rows at the Bottom of a Page

Excel allows you to repeat rows at the top of every page of a printout. If you want to repeat rows at the bottom of every ...

Discover More

Printing a Worksheet List

Want a list of all the worksheets in your workbook? Here's a short, handy macro that will place all the worksheet names ...

Discover More

Setting Print Titles

Excel allows you to specify certain rows or columns that will be repeated on the pages of a printout. Here's how to set ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.