Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Progression Indicator in a Macro.
Macros are often created to process data, and processing data can often take a long time. Because of this, some users may think that their computer has stopped responding, even though the macro is busy chunking away a it's appointed task.
The solution for most macro developers is to somehow alert users as to the progress of the macro. There are two ways that you can do this in Excel. The simplest and most common approach is to use the status bar to indicate what the macro is doing. All you need to do is put together a string that contains the status message, and then assign that string to the StatusBar property of the Application object, as shown here:
sStatus = "Processing Input File - Please Be Patient" Application.StatusBar = sStatus
The message stays on the status bar until you overwrite it with some other message. You could also indicate progress in a loop by giving the percentage complete:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
For x = 1 to y
Application.StatusBar = Format(x/y,"0.0%") & " Complete"
' Other coding here
Next
When your routine finishes, return the status bar back to normal with the following statement:
Application.StatusBar = False
If you prefer to develop an actual progress indicator for the macro, you can do so by creating a UserForm and then updating the form to display a "percentage bar" or some other visual indicator. Most people who desire this type of progress indicator rely on a variation of John Walkenbach's solution, found at this address:
http://spreadsheetpage.com/index.php/tip/displaying_a_progress_indicator/
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3223) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Progression Indicator in a Macro.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Want to print a document by using a macro? One way is to display the Print dialog box and allow the user to interact with ...
Discover MoreA few tips on adding a progress indicator that runs during long macro calculations.
Discover MoreWhen developing macros, you can create subroutines. This is a great way to reuse common code and make your programming ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2014-06-30 10:07:36
Scott Renz
I have a macro that takes about 14 minutes to run. So, I add a worksheet with 22 named steps in column A. I start off with Application.ScreenUpdating=false. As each step progresses, I put Application.ScreenUpdating=True, add a bunch of dots to the end of the step name and the current time, and then put Application.ScreenUpdating=False. This keeps the user entertained and can see how long it is taking to progress.
2014-06-28 11:02:40
John
Be careful about adding % complete statuses as shown in the second example. In programming, printing to the screen takes a very long time relative to the rest of the functions. If you print a new status on every pass through a loop, your macro may end up taking a LOT longer to complete. For that reason, I will typically only update status every 100 or 1000 times through a loop, depending on the complexity of the loop. This way, you get periodic status updates, without significantly slowing down the macro.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Comments