Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Contingent Validation Lists.
Written by Allen Wyatt (last updated August 15, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003
The data validation capabilities in Excel are quite handy, particularly if your worksheets will be used by others. When developing a worksheet, you might wonder if there is a way to make the choices in one cell contingent on what is selected in a different cell. For instance, you may set up the worksheet so that cell A1 uses data validation to select a product from a list of products. You would then like the validation rule in cell B1 to present different validation lists based on the product selected in A1.
The easiest way to accomplish this task is in this manner:
Figure 1. The Define Name dialog box.
Figure 2. The Data Validation dialog box.
That's it. Now, whatever is chosen in cell A1 dictates which list is presented in cell B1.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3195) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Contingent Validation Lists.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
Excel places limits on how much information you can enter into a cell and how much of that information it will display. ...
Discover MoreWhen you have huge amounts of data you need to check for matches, Excel may not be the best tool to use. If you can fit ...
Discover MoreDo you need to know when a workbook was last changed? There are a couple of ways you can go about keeping track of the ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments