Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Ignoring Paragraph Marks when Pasting.
Written by Allen Wyatt (last updated January 2, 2021)
This tip applies to Excel 97, 2000, 2002, and 2003
Sharon has text in which information is separated by paragraph marks. She wants to copy it to a single cell in an Excel worksheet, but whenever she tries pasting the information, Excel separates the information into different cells based on the paragraph marks.
This behavior (recognizing the paragraph marks as the start of a new chunk of data) is normal in Excel. There is, however, an easy way to approach the problem. Follow these steps:
That's it; the information is pasted into the single cell. This works because you were in edit mode before you did the paste, so everything was done in the selected cell rather than going through Excel's normal import filter.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3164) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Ignoring Paragraph Marks when Pasting.
Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!
When you copy and paste a formula, you usually want to see the formula where you pasted. If you don't get the formula, ...
Discover MoreWhen developing formulas, you may need to reference the very last value in a particular column. This can seem perplexing, ...
Discover MoreExcel includes several different methods of editing information in your cells. If you want to edit multiple cells all at ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Comments