Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Converting to Hyperlinks in a Shared Workbook.

Converting to Hyperlinks in a Shared Workbook

by Allen Wyatt
(last updated September 3, 2016)

1

Eric has a shared workbook that contains a database of some 3,500 records. Two of the cells in each record contain an e-mail address and a URL. When a new record is added to the database, the e-mail address and URL appear as regular text instead of as hyperlinks. To make them into hyperlinks Eric must unshare the workbook, make the change, and then reshare the workbook. Eric wondered if there is, perhaps, an easier way to handle this situation.

Quite simply, adding and editing hyperlinks is not allowed when using a shared workbook. The simplest way around it is to put the links in separate cells as text and then use the HYPERLINK formula to reference those cells.

For example, if the URL is entered into cell E2, you could use the following formula in a different cell:

=HYPERLINK(E2, E2)

The first argument in this formula is to the cell that contains the address and the second argument is for the text to be displayed for the hyperlink. This approach requires two additional columns (for the HYPERLINK formulas) but will not require unsharing and resharing the workbook.

The only other option is to create a macro that can automate the process of unsharing and resharing the workbook. The following macro will do this and convert whatever is in the selected cell into a hyperlink.

Sub AddHyperlink()
    Dim cell As Range

    Application.DisplayAlerts = False

    ' Unshare the Workbook
    If ActiveWorkbook.MultiUserEditing Then
        ActiveWorkbook.ExclusiveAccess
    End If

    ' Change address in cell to a hyperlink.
    If ActiveCell = "" Then
        ActiveCell.Hyperlinks.Delete
    Else
        For Each cell In Intersect(Selection, _
          Selection.SpecialCells(xlConstants, xlTextValues))
            With Worksheets(1)
                .Hyperlinks.Add Anchor:=cell, _
                  Address:=cell.Value, _
                  ScreenTip:=cell.Value, _
                  TextToDisplay:=cell.Value
            End With
        Next cell
    End If

    ' Reshare the Workbook
    If Not ActiveWorkbook.MultiUserEditing Then
        ActiveWorkbook.SaveAs _
          Filename:=ActiveWorkbook.FullName, _
          AccessMode:=xlShared
    End If
End Sub

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3155) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Converting to Hyperlinks in a Shared Workbook.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Taking Pictures

Have you ever wanted to take a "picture" of a part of a worksheet and put it in another section? This tip explains how to use ...

Discover More

Changing Print Dialog Box Defaults

Some of the built-in defaults in Word can't be changed. Often times, however, you can work around these defaults by using ...

Discover More

Dissecting a String

VBA is a versatile programming language. It is especially good at working with string data. Here are the different VBA ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Tying a Hyperlink to a Specific Cell

Make a hyperlink to a cell in your workbook, edit the structure of that workbook a bit, and you may find that the hyperlink ...

Discover More

Copying a Hyperlink to Lots of Worksheets

Copying information from one place to another in a worksheet is easy. Copying hyperlinks may not seem that easy, but you can ...

Discover More

Putting More than One Hyperlink in a Cell

Excel allows you to put a single hyperlink in a cell. If you have a need to put multiple hyperlinks in a cell, then you need ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 7?

2016-09-03 15:14:40

domingo isip

Here is something you most probably know but since I am new to your site, I have yet to see it discussed.

Re converting a link to hyperlink, I have a simple way to doing that.

Do this example ... Copy a URL ...

https://docs.oracle.com/javase/tutorial/networking/urls/definition.html

Then paste it on an Excel cell.
Go one line beneath it and
Press Ctrl and the tile left of ENTER to copy.

The copy line is the hyperlink.






Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share