Jumping to Text in Worksheet from an Index

by Allen Wyatt
(last updated April 24, 2021)

David has a series of worksheets in a workbook with the first worksheet containing an index to the other worksheets. The index shows all players in a competition. Each of the other worksheets contains the players in a single team. When David clicks on a player name in the index worksheet, Excel displays the team worksheet on which the player's name appears. The player could be anywhere on the worksheet, so David is looking for a way to jump right to the name, instead of just to the worksheet.

One way to do this would be to use defined names for your players. Go to the worksheet containing the player's name (the team worksheet) and select the player. Click on Insert | Name | Define to display the Define Name dialog box.

The player's name should already appear in the Names in Workbook box, so all you need to do is click OK. This adds a defined name that is equivalent to the player's name. You need to do this for each of the players on the team.

Now, return to the index worksheet and select a cell containing a player's name. Set up a hyperlink to the defined name by following these steps:

  1. Display the Insert Hyperlink dialog box. (Choose Insert | Hyperlink.)
  2. In the list of places you can link, at the left of the dialog box, choose Place in This Document. Excel changes the Insert Hyperlink dialog box so that it lists all the names defined in the workbook.
  3. In the Defined Names area, select the name of the player. (This is the name you defined earlier.)
  4. Click OK.

Repeat these four steps for each of the names you've listed in the index worksheet. Now, when you click one of the hyperlinked names, the team worksheet is displayed and the players name is automatically selected.

Another advantage of this approach is that it is possible for a person to jump to a player's name without the need to display the index worksheet. All a person has to do is press F5, which displays the Go To dialog box. This provides a list of all the defined names (the players) in the workbook. Select a player's name and click OK, and you jump right to that player on whatever team worksheet is appropriate.

It is possible to develop indexes without using the hyperlinks, but such an approach involves the development of macros that would respond to a click on an index name and then start searching through the cells in the workbook to find a matching name. Such an approach is probably beyond the scope of what is required for this tip.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3083) applies to Microsoft Excel 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving Images Behind Text

When positioning images in a document, you may want them to appear behind text, so that the text shows up over the top of ...

Discover More

Protecting Individual Worksheets, by User

Excel allows you to protect worksheets, individually. Users can still see that the worksheets are there, but they cannot ...

Discover More

Intelligent Title Case

A common editorial need is to change the capitalization used on different words in a selection of text. Word provides a ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Adding a ScreenTip

If you want people to know something about a hyperlink you added to your worksheet, one way to help them is to use ...

Discover More

Hyperlinks to Charts

You can create hyperlinks to all sorts of worksheets in a workbook, but you cannot create a hyperlink to a chart sheet. ...

Discover More

Deleting a Hyperlink

Hyperlinks can be helpful in some worksheets but bothersome in others. Here's how to get rid of any hyperlinks you don't ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.