Jumping to Text in Worksheet from an Index

by Allen Wyatt
(last updated September 16, 2016)

David has a series of worksheets in a workbook with the first worksheet containing an index to the other worksheets. The index shows all players in a competition. Each of the other worksheets contains the players in a single team. When David clicks on a player name in the index worksheet, Excel displays the team worksheet on which the player's name appears. The player could be anywhere on the worksheet, so David is looking for a way to jump right to the name, instead of just to the worksheet.

One way to do this would be to use defined names for your players. Go to the worksheet containing the player's name (the team worksheet) and select the player. Click on Insert | Name | Define to display the Define Name dialog box.

The player's name should already appear in the Names in Workbook box, so all you need to do is click OK. This adds a defined name that is equivalent to the player's name. You need to do this for each of the players on the team.

Now, return to the index worksheet and select a cell containing a player's name. Set up a hyperlink to the defined name by following these steps:

  1. Display the Insert Hyperlink dialog box. (Choose Insert | Hyperlink.)
  2. In the list of places you can link, at the left of the dialog box, choose Place in This Document. Excel changes the Insert Hyperlink dialog box so that it lists all the names defined in the workbook.
  3. In the Defined Names area, select the name of the player. (This is the name you defined earlier.)
  4. Click OK.

Repeat these four steps for each of the names you've listed in the index worksheet. Now, when you click one of the hyperlinked names, the team worksheet is displayed and the players name is automatically selected.

Another advantage of this approach is that it is possible for a person to jump to a player's name without the need to display the index worksheet. All a person has to do is press F5, which displays the Go To dialog box. This provides a list of all the defined names (the players) in the workbook. Select a player's name and click OK, and you jump right to that player on whatever team worksheet is appropriate.

It is possible to develop indexes without using the hyperlinks, but such an approach involves the development of macros that would respond to a click on an index name and then start searching through the cells in the workbook to find a matching name. Such an approach is probably beyond the scope of what is required for this tip.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3083) applies to Microsoft Excel 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Buttons Don't Stay Put

Excel allows you to easily add all sorts of objects and controls to your workbook. Sometimes, though, those items might ...

Discover More

Quickly Deleting Rows and Columns

Deleting rows or columns is easy when you use the shortcut described in this tip. Just select the rows or columns and then ...

Discover More

Excel 2013 Conditional Formatting (Table of Contents)

Conditional formatting allows you to modify how information is displayed based upon criteria that you define. Excel 2013 ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Special Characters In Hyperlinks

Do you use special characters (such as the pound sign) in your worksheet names? If so, you could run into problems creating ...

Discover More

Activating a Hyperlink

Excel worksheets allow you to include hyperlinks that lead to resources on the Internet. Here's how to activate those ...

Discover More

Pasting a Hyperlink

Need a quick link within a document to some external data? You can paste information so that Excel treats it just like a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.