Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Dealing with Long Formulas.

Dealing with Long Formulas

by Allen Wyatt
(last updated January 26, 2016)

2

Anyone who has been using Excel for any length of time knows that some formulas can get quite long. Excel handles them—as long as they are constructed correctly—but they can be a bear for humans to understand. Even after you develop your own formulas, you may have trouble understanding them weeks or months later.

One way to make formulas a bit easier to understand is to use Alt+Enter in the middle of the formula to "format" how it appears on the screen. Consider, for instance, the following long formula:

=+IF($A2=0,0,IF($B2<4264,0,IF(AND($B2>=4264,$B2<=4895),
(-22.31*$C2/365),IF(AND($B2>=4895,$B2<=32760),($B2*0.093-
476.89)*$C2/365,IF($B2>32760,($B2*0.128-1623.49)*$C2/365)))))

This formula could also be written in the following manner, with Alt+Enter being pressed at the end of each line in the formula:

=+IF($A1=0,0,
IF($B1<4264,0,
IF(AND($B1>=4264,$B1<=4895),(-22.31*$C1/365),
IF(AND($B1>=4895,$B1<=32760),($B1*0.093-476.89)*$C1/365,
IF($B1>32760,($B1*0.128-1623.49)*$C1/365)))))

Now, the broken-up formula appears on five lines, even though it all appears in a single cell. The broken-up formula works just as if it were all on one line.

In addition, if you copy the complete broken-up formula from the Formula bar and paste it into a worksheet, each line in the formula is pasted into a different cell, making it easy to test each part. This is much quicker than copying and pasting parts of the original formula.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3043) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Dealing with Long Formulas.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 6?

2017-03-14 20:14:15

Rob Long

Did not work... my formular is 31 lines long - each line 60 characters long.
I'm doing a formula on a serious of date ranges where each date range holds a title. Thus if something is >= <= the date range - the cell result will be the name of of the range.


2016-10-20 07:39:03

sitim

Hi there,

I got a long equation to fit in the excel.I have tried so many times but it never work. Can u pls help me with this?
= EXP[-1.803-0.976(-0.197)+0.976ln(0.560)+2.673ln(20.63)-0.0299[ln(20.63)^2]

Thanks.


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