Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Determining Winners, by Category.

Determining Winners, by Category

by Allen Wyatt
(last updated February 11, 2017)

Suppose that your company sponsors a benefit car show, and you are charged with keeping track of scores and coming up with the winners. Each column in the worksheet represents a different category of car, and each row represents a different entrant in the contest. Each cell in the table contains a score for that contestant in the appropriate categories. Your job, after tracking the scores, is to calculate the top three winners in each category: first, second, and third place.

If each category will contain a unique score for each person (there are no ties), then calculating the top three scores in each category is relatively easy. Let's assume that the first three rows of the worksheet are used to show the top three winners in each category. Cell A1 contains 1 (for first place), cell A2 contains 2 (for second place), and cell A3 contains 3 (for you know which place).

The actual scoring table begins in cell A5, with column labels. Cell A5 contains the word "Names," and then cells B5:AA5 have the names of each car category. Cells A6:A100 contain the names of each contestant, and B6:AA100 contains the scores for those contestants, by category.

Enter the following formula into cell B1:

=INDEX($A$6:$A$100,MATCH(LARGE(B$6:B$100,$A1),B$6:B$100,0))

Copy the formula to the rest of the results range, B1:AA3. The formula looks at the ranking in column A (1 through 3) and then uses that to pick the first, second, and third largest values in each column. Rather than return the value, however, the value is used to pick the name of the person with that value; it is this name that is returned.

This approach, as mentioned, assumes there are no ties in the scoring table. If it is possible to have ties, then the scoring becomes much more complex and, perhaps, the best solution is to create a user-defined function in a macro. (The reason that ties make it more difficult is that the judges need to come up with a set of rules by which to break ties. These rules can vary, which means that the formulas—and user-defined functions—can vary.)

Another suggestion is to modify the way in which your scoring table is maintained. Instead of creating a large matrix (26 columns and however many contestants there are), create a small database that only has three columns: name, category, and score. You would then enter the data for each person into the database, and sort the database to get the desired winners. Simply sort first by category and then by score, and you can easily see who the top three contestants are in each category.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3041) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Determining Winners, by Category.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Saving a Workbook with a Preview

When you save your workbooks, Excel can also save a preview image (thumbnail) that can be displayed in the Open dialog box. ...

Discover More

Deriving Antilogs

Creating math formulas is a particular strong point of Excel. Not all the functions that you may need are built directly into ...

Discover More

Automatically Setting Right Leader Tabs

If you have a constant need to define tabs at the edge of the right margin, you'll love the macro-based technique provided in ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

MORE EXCELTIPS (MENU)

Filling References to Another Workbook

When you create references to cells in other workbooks, Excel, by default, makes the references absolute. This makes it ...

Discover More

Finding the Date Associated with a Negative Value

When working with data taken from the real world, you often have to determine which certain conditions were met, such as when ...

Discover More

Counting Jobs Completed On a Date

When you store the date and time in a single cell, it can be a bit confusing to count how many cells contain a particular ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share