Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Counting Non-Blank Cells.
Written by Allen Wyatt (last updated May 19, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003
You may already know that you can use the COUNTBLANK function to return the number of blank cells in a range. What if you want to count the number of non-blank cells in the same range? One way is to use the COUNTA function, as shown here:
=COUNTA(B1:B13)
The only problem with this formula is that it doesn't return the complementary value to what COUNTBLANK returns. In other words, the result of COUNTA added to the result of COUNTBLANK doesn't equal the total number of cells in the original range. The reason for this is that both COUNTBLANK and COUNTA treat formulas different. COUNTBLANK includes, as blank, formulas that return a blank value. COUNTA does not consider such cells blank (even though a blank is returned), so it includes them in its count.
If you consider non-blank cells to be those that are not returned by COUNTBLANK, then you will need to use a longer formula:
=(ROWS(B1:B13)*COLUMNS(B1:B13))-COUNTBLANK(B1:B13)
This formula subtracts the COUNTBLANK result from the total number of cells in the same range.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2996) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Counting Non-Blank Cells.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
When working with large amounts of data, it is a good idea to make sure that the data all consistently follows a pattern. ...
Discover MoreWant to add an ordinal suffix to a number, as in 2nd, 3rd, or 4th? Excel doesn't provide a way to do it automatically, ...
Discover MoreNeed to know the directory (folder) in which a workbook was saved? You can create a formula that will return this ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-12-26 15:10:35
MARLENE CASE
I don't understand. I used your formula, but I get the same answer for both formulas; 69
=COUNTA(J2:J98)
=(ROWS(J2:J98)*COLUMNS(J2:J98))-COUNTBLANK(J2:J98)
I am trying to figure out why Excel is not counting the cells that have an X in them correctly. When I counted by hand there are 67 cells with x in them and yet Excel insists upon telling me it is 69.
I thought by countblank I could figure it out until I read your hint. Now I am even more confused. I have never had this problem with Excel before I started using Microsoft 365. Very frustrating.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Comments