Saving Versions

by Allen Wyatt
(last updated December 7, 2013)

2

Those familiar with Word may know how to use the Version feature of that program to save different versions of the same document, all within the same file. You may wonder if such a feature was built into Excel, as well.

Excel does not have such a capability; there is no versioning feature. You can, however, use custom views (View menu) to create different ways of looking at your worksheet. Custom views are described fully in other issues of ExcelTips; they basically allow you to specify things such as which rows and columns are visible, row height, column width, formatting characteristics, etc. While not a true "version," custom views do provide a way that you can show different information to different people.

Another approach is to periodically create copies of your worksheets (use Edit | Move or Copy Sheet). Each copy you create can represent a different version of the worksheet. You could also just make copies of your entire workbook periodically, and then name each copy so that it represents a different version of your data.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2879) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Detailed Measurements

Want to know exactly how far something on the ruler is from the left and right margins of your document? It's easy to figure ...

Discover More

Sorting Dates Numerically

How you sort dates depends, in large part, on how they are formatted. This tip examines a very specific date format ...

Discover More

Adding Borders to Cell Contents

Word allows you to quickly add borders to cells in a table, but you may not know that you can also add borders to the text ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Finding the Size of Individual Worksheets

Your workbooks can contain many, many worksheets. Which of those worksheets are the largest, however? Here's some ideas on ...

Discover More

Moving from Sheet to Sheet

Need to move quickly through the worksheets in a workbook? Learn the keyboard shortcuts and you can make short work of this ...

Discover More

Hiding and Unhiding Worksheets

Worksheets are easily accessible in a workbook, but you may not want them to be so open. You can hide worksheets so they ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 7?

2014-05-22 13:25:33

Cynthia Whalen

Excel 2013 seems to have versions on the info page of the Backstage view but I'm not sure how they work?


2013-12-07 14:07:26

Jim Foote

I have used Excel AutoBackup (available as a free download at https://sites.google.com/site/filzef/home2) for several years without any problem. It installs as an add-in to Excel and let you control the interval of each automatic backup, the destination folder, the days the backups will be kept and the maximum number of backups.
I highly recommend it to everyone with Excel 2007 or older.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.