Saving Versions

by Allen Wyatt
(last updated August 21, 2021)

Those familiar with Word may know how to use the Version feature of that program to save different versions of the same document, all within the same file. You may wonder if such a feature was built into Excel, as well.

Excel does not have such a capability; there is no versioning feature. You can, however, use custom views (View menu) to create different ways of looking at your worksheet. Custom views are described fully in other issues of ExcelTips; they basically allow you to specify things such as which rows and columns are visible, row height, column width, formatting characteristics, etc. While not a true "version," custom views do provide a way that you can show different information to different people.

Another approach is to periodically create copies of your worksheets (use Edit | Move or Copy Sheet). Each copy you create can represent a different version of the worksheet. You could also just make copies of your entire workbook periodically, and then name each copy so that it represents a different version of your data.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2879) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Error Opening Second Workbook

If you try to open a second workbook and you see an error message, it could be because of the way you are opening the ...

Discover More

Catching Single-Letter Spelling Errors

There have been times when I've reviewed my writing and found lots of "lone letters," detached by a single space from the ...

Discover More

Preventing Automatic Date Formatting Changes

Excel often changes the formatting of a cell based on how it parses what you are entering into that cell. This is ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Disabling Moving Between Worksheets

If you want someone to not be able to move from one worksheet to another in a workbook, you've got your work cut out for ...

Discover More

Protecting a Worksheet's Format

You can protect various parts of your worksheets by using the tools built into Excel. One thing you can protect is the ...

Discover More

Condensing Multiple Worksheets Into One

Want a quick way to combine your worksheets? Excel provides a tool to make the task easier, but you could also bypass the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.