Saving Versions

by Allen Wyatt
(last updated December 7, 2013)

2

Those familiar with Word may know how to use the Version feature of that program to save different versions of the same document, all within the same file. You may wonder if such a feature was built into Excel, as well.

Excel does not have such a capability; there is no versioning feature. You can, however, use custom views (View menu) to create different ways of looking at your worksheet. Custom views are described fully in other issues of ExcelTips; they basically allow you to specify things such as which rows and columns are visible, row height, column width, formatting characteristics, etc. While not a true "version," custom views do provide a way that you can show different information to different people.

Another approach is to periodically create copies of your worksheets (use Edit | Move or Copy Sheet). Each copy you create can represent a different version of the worksheet. You could also just make copies of your entire workbook periodically, and then name each copy so that it represents a different version of your data.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2879) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Ribbon Tool Defaults

The tools available on the Ribbon allow you to easily format information in a worksheet. If you'd like those tools to default ...

Discover More

Customized Tables of Contents

Generating a table of contents is easy in Word. Changing how that table of contents looks is also easy, provided you change ...

Discover More

Leading Spaces in Document File Names

If you try to add spaces to the beginning of a document's file name, Word normally strips them away. This tip examines two ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE EXCELTIPS (MENU)

Combining Worksheets from Many Workbooks

Do you need to pull a particular worksheet out of a group of workbooks and combine those worksheets into a different ...

Discover More

Identifying the Last Cell Changed in a Worksheet

When someone changes a cell in a worksheet, Excel normally goes along its merry way of keeping everything up to date. It does ...

Discover More

Unbreakable Formula References to Worksheets

Excel allows you, in your formulas, to include references to cells on other worksheets. Those references include the name of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 7?

2014-05-22 13:25:33

Cynthia Whalen

Excel 2013 seems to have versions on the info page of the Backstage view but I'm not sure how they work?


2013-12-07 14:07:26

Jim Foote

I have used Excel AutoBackup (available as a free download at https://sites.google.com/site/filzef/home2) for several years without any problem. It installs as an add-in to Excel and let you control the interval of each automatic backup, the destination folder, the days the backups will be kept and the maximum number of backups.
I highly recommend it to everyone with Excel 2007 or older.


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share