Written by Allen Wyatt (last updated August 21, 2021)
This tip applies to Excel 97, 2000, 2002, and 2003
Those familiar with Word may know how to use the Version feature of that program to save different versions of the same document, all within the same file. You may wonder if such a feature was built into Excel, as well.
Excel does not have such a capability; there is no versioning feature. You can, however, use custom views (View menu) to create different ways of looking at your worksheet. Custom views are described fully in other issues of ExcelTips; they basically allow you to specify things such as which rows and columns are visible, row height, column width, formatting characteristics, etc. While not a true "version," custom views do provide a way that you can show different information to different people.
Another approach is to periodically create copies of your worksheets (use Edit | Move or Copy Sheet). Each copy you create can represent a different version of the worksheet. You could also just make copies of your entire workbook periodically, and then name each copy so that it represents a different version of your data.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2879) applies to Microsoft Excel 97, 2000, 2002, and 2003.
Program Successfully in Excel! This guide will provide you with all the information you need to automate any task in Excel and save time and effort. Learn how to extend Excel's functionality with VBA to create solutions not possible with the standard features. Includes latest information for Excel 2024 and Microsoft 365. Check out Mastering Excel VBA Programming today!
When switching from one worksheet to another, you might want to view the same portion of the new worksheet that you were ...
Discover MoreWhen someone changes a cell in a worksheet, Excel normally goes along its merry way of keeping everything up to date. It ...
Discover MoreExcel allows you, in your formulas, to include references to cells on other worksheets. Those references include the name ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments