Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Decimal Tab Alignment.

Decimal Tab Alignment

Written by Allen Wyatt (last updated April 28, 2018)
This tip applies to Excel 97, 2000, 2002, and 2003


If you have ever aligned numeric information in Word using decimal tabs, you know they can be very handy. The tabs even align text (with no decimal point) to the left of an assumed decimal point, with everything nice and tidy.

Unfortunately, Excel has no such similar feature as a "decimal tab." While it is very easy to get things lined up if they include decimals (at least if they contain the same number of digits to the right of the decimal), adding text into a cell can throw everything out of whack.

To closely approximate the behavior of decimal tab alignment, follow these steps:

  1. Select the cells you want to format.
  2. Choose Cells from the Format menu. Excel displays the Format Cells dialog box.
  3. Make sure the Number tab is selected. (See Figure 1.)
  4. Figure 1. The Number tab of the Format Cells dialog box.

  5. In the Category list, choose Custom.
  6. In the Type box, enter the following format:
  7.        _(* #,##0.00_);_(* (#,##0.00);_(* "-"??_);_(@_._0_0_)
    
  8. Display the Alignment tab of the dialog box. (See Figure 2.)
  9. Figure 2. The Alignment tab of the Format Cells dialog box.

  10. Using the Horizontal drop-down list, choose Right.
  11. Click on OK.

The format you are setting up in step 5 allows for two decimal places and parentheses around negative numbers. In addition, for text it leaves room after the text for a period, two zeros, and the optional closing bracket. Step 7 is necessary so that Excel pushes text up to the right end of the cell. Since the format you specified leaves room for the decimal point and everything after it, the text appears to align just to the left of where the period would appear.

Understand that this is only an approximation of the decimal tab alignment offered in Word. There are still a few things you can't do. In Word, if you enter text and it is decimal aligned, and the text includes a period, then the period is aligned as if it were a decimal point. If you put a period in the text entered in a cell that is formatted as directed above, the period will not be treated as a decimal point.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2765) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Decimal Tab Alignment.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hyperlinks to PDF Files Won't Open

If you have a document that contains hyperlinks to a PDF file, it is possible that the links may not open the PDF file ...

Discover More

Inserting Cells in a Table

You can enlarge a table by adding cells where they are needed. Just pick where you want the cells inserted, then use the ...

Discover More

Adding a Background to Your Document

Document backgrounds come in handy if you plan on converting the document to a Web page. Here's how you can add a ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Formatted Dates Appear Differently on Different Systems

When you format a date in a specific manner, you may be surprised to see that the format changes when you open the ...

Discover More

Accurate Font Sizes

Need to use some bizarre font size in your worksheet? Not a problem, provided it is a full or half point size.

Discover More

Checking All Cell Formatting in VBA

When your macro checks the formatting used for a cell, it needs to be careful that the type of formatting being checked ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.