Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Combining Cell Contents.

Combining Cell Contents

by Allen Wyatt
(last updated February 28, 2015)

1

At the heart of Excel is the ability to add formulas to worksheets. You use these formulas to manipulate information stored in different cells. One of the ways you can manipulate information is to combine the contents of your cells. For instance, let's assume you have a list of last names in column A, a list of first names in column B, and a list of titles (Mr., Ms., Dr., etc.) in column C. If you wanted to derive a full name for these people, you could use the following formula:

=C4 & " " & B4 & " " & A4

The result of such a formula is that Excel combines the values (the names and titles) from the specified cells and places spaces between them. The ampersand character (&) is used to indicate that Excel should "add" text together to create a new text value.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2623) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Combining Cell Contents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Finding Fields

Fields allow you to add simple dynamic content to your document. Here's how you can find the fields when you need to know ...

Discover More

Batch Template Changes

Changing the template associated with a couple of documents is easy, but what if a whole directory needs to be changed? ...

Discover More

Getting Rid of All Hyperlinks

Need to get rid of all the hyperlinks in a worksheet? It's easy when you use this single-line macro.

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Using a Formula to Replace Spaces with Dashes

If you need a formula to change spaces to some other character, the SUBSTITUTE function fits the bill. Here's how to use it.

Discover More

Character Replacement in Simple Formulas

Do you see some small rectangular boxes appearing in your formula results? It could be because Excel is substituting that ...

Discover More

Determining Business Quarters from Dates

Many businesses organize information according to calendar quarters, especially when it comes to fiscal information. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three less than 5?

2015-03-02 22:51:56

Lou

Remember, if you plan to copy-and-paste the results from one or more cells containing ampersand connected characters within Excel, select "Paste Special" and "Values" before pasting the results or you will only be pasting the formula.

However, just plain pasting to MSWord, Notepad, Wordpad or a Text document will produce the expected text.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.