Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Speeding Up Large Worksheets.

Speeding Up Large Worksheets

by Allen Wyatt
(last updated October 8, 2016)

Excel users are always looking for ways to speed up large worksheets. If you are using a large worksheet that has lots of static formulas in it, this tip may be of help to you.

Consider the following scenario: You have a large spreadsheet with many hundreds of rows. Each row has a couple of data columns and then a column or two that perform calculations on those data columns. Once the data columns are set, the information in the calculated columns never changes. However, Excel must still perform the calculations every time it goes through a recalculation cycle.

These recalculations obviously slow down Excel. You can see if your worksheet is speedier if you simply copy the cells in the columns being calculated and then use Paste Special to paste them as Values. The formulas are replaced with the calculated values, and Excel no longer has to recalculate hundreds of cells which now contain static values.

If you need to maintain the original formulas that were in the columns, make sure you don't select the top or bottom cells in the calculated columns before doing your copy and paste. These will remain as formulas, and you can copy them as needed at a later date.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2473) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Speeding Up Large Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

AutoText Unavailable in Headers and Footers

When you are creating headers and footers for your document, you might want to use some of your AutoText entries. What if ...

Discover More

Moving a Worksheet

Need to move a worksheet from one place to another in the same workbook? Here are two easy ways to make the move.

Discover More

Changing Space between the Footnote Separator and Footnotes

When you add footnotes to a document, Word separates those footnotes from the document body with a separator line. Here's how ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Disabling the Insert Key

Tap the Insert key and you can start overwriting information already in a cell. If you don't want to do this, one way to ...

Discover More

Changing Horizontal Orientation

One of the international features of Excel is the ability to switch the orientation of how information is presented. This tip ...

Discover More

Setting Your Default Directory

You may want to have all your Excel workbooks stored in a specific location on your system. Here's how to set the default ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.