Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Finding Cells Filled with a Particular Color.

Finding Cells Filled with a Particular Color

by Allen Wyatt
(last updated June 21, 2018)

2

Vanita asked if there is a way to select cells containing a specific color. Accomplishing the task is easy if you are using Excel 2003. Just follow these steps:

  1. Press Ctrl+F to display the Find tab of the Find and Replace dialog box. (See Figure 1.)
  2. Figure 1. The Find tab of the Find and Replace dialog box.

  3. Make sure there is nothing in the Find What box.
  4. Click Format. (You may need to click Options to see the Format button.) Excel displays the Find Format dialog box.
  5. Make sure the Patterns tab is displayed. (See Figure 2.)
  6. Figure 2. The Patterns tab of the Find Format dialog box.

  7. From the colors available, choose the color you want to find.
  8. Click OK to close the Find Format dialog box.
  9. Click Find All. The Find and Replace dialog box expands to show the addresses of all the cells formatted with the color you specified in step 5. (See Figure 3.)
  10. Figure 3. The expanded Find and Replace dialog box.

  11. Click one of the cell addresses in the bottom of the dialog box. Excel selects the cell within the actual worksheet.
  12. Press Ctrl+A. All of the addresses within the dialog box are selected.
  13. Click Close. All the cells of the desired color are selected.

If you are using Excel 97, Excel 2000, or Excel 2002 the only way to select cells of a particular color is to use a macro. Consider the macro shown here:

Sub SelectColoredCells()
    Dim rCell As Range
    Dim lColor As Long
    Dim rColored As Range

    'Select the color by name (8 possible)
    'vbBlack, vbBlue, vbGreen, vbCyan,
    'vbRed, vbMagenta, vbYellow, vbWhite
    lColor = vbBlue

    'If you prefer, you can use the RGB function
    'to specify a color
    'lColor = RGB(0, 0, 255)

    Set rColored = Nothing
    For Each rCell In Selection
        If rCell.Interior.Color = lColor Then
            If rColored Is Nothing Then
                Set rColored = rCell
            Else
                Set rColored = Union(rColored, rCell)
            End If
        End If
    Next
    If rColored Is Nothing Then
        MsgBox "No cells match the color"
    Else
        rColored.Select
        MsgBox "Selected cells match the color:" & _
            vbCrLf & rColored.Address
    End If
    Set rCell = Nothing
    Set rColored = Nothing
End Sub

To use the macro, select a range of cells before running it. The macro then steps through each selected cell and compares its color with whatever color you specify in lColor. If a match is found, then the cell is added to a selection set. When completed, the macro selects only those matching cells, and then exits.

If you would like to find out other macro-based solutions, you can refer to the following article at the Microsoft Knowledge Base:

http://support.microsoft.com/kb/142122

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2396) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Finding Cells Filled with a Particular Color.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is eight minus 6?

2018-07-09 15:20:30

lukasss21

thanks for the tip. I do however have a question. I want my code to create a range of cells that are colored. Lets say i have A1-A20 cells. All of them have a letter (either A or B) in it, but some cells are white, some yellow. I would like my code to create a range with only yellow cells. Than I would like my code to search for letter A in this range. I have tried to modify your code but im probably doing something wrong: (see Figure 1 below)

I would love to get an answer,

-Lukas


Figure 1. 




2018-03-27 17:18:53

Jai

is there a macro we can add to the above code, to only keep the rows which have a cell colored in any of the particular colors?


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