Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Conditionally Deleting Rows.
Written by Allen Wyatt (last updated September 15, 2018)
This tip applies to Excel 97, 2000, 2002, and 2003
When you are working with data tables containing information that you received from another person, you may want to prune the amount of data in the table by deleting rows if a particular condition is met. There are several ways you can approach such a task.
The first method is to use Excel's AutoFilter feature. This works particularly well if you have a rather simple criteria by which to delete rows. When you turn on the AutoFilter, Excel places pull-down buttons at the right side of each cell in the data table's header row. Using these pull-down buttons you can specify the records you want displayed. You should select a filter value that will result in displaying only those rows you want to delete. With those rows displayed, you can select them and use the menus to get rid of the rows. When you turn AutoFilter off, then you are left with only the rows you wanted.
Another method involves the use of macros to do the deleting for you. This approach works well if you have to perform the deletions on lots of data, or if you do it quite often. The following macro can delete rows based on a key value:
Sub DeleteRows()
    Dim strToDelete As String
    Dim rngSrc As Range
    Dim NumRows As Integer
    Dim ThisRow As Integer
    Dim ThatRow As Integer
    Dim ThisCol As Integer
    Dim J As Integer
    Dim DeletedRows As Integer
    strToDelete = InputBox("Value to Trigger Delete?", "Delete Rows")
    Set rngSrc = ActiveSheet.Range(ActiveWindow.Selection.Address)
    NumRows = rngSrc.Rows.Count
    ThisRow = rngSrc.Row
    ThatRow = ThisRow + NumRows - 1
    ThisCol = rngSrc.Column
    For J = ThatRow To ThisRow Step -1
        If Cells(J, ThisCol) = strToDelete Then
            Rows(J).Select
            Selection.Delete Shift:=xlUp
            DeletedRows = DeletedRows + 1
        End If
    Next J
    MsgBox "Number of deleted rows: " & DeletedRows
End Sub
To use the macro, select the range the key range that covers the rows you want checked. For instance, if the key to be checked is in column G, and you want to check rows 5 through 73, then you would select the range G5:G73. When you run the macro, it asks you what value it should check for. If any cells in the range G5:G73 contain the value you specify, the corresponding row for that cell will be deleted.
There are obviously other ways to delete rows based on a value. For a good selection of different methods, take a look at this page by Dave Hawley at Ozgrid:
http://www.ozgrid.com/VBA/VBACode.htm
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2386) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Conditionally Deleting Rows.
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2018-09-21 05:50:08
Thomas Papavasiliou
Using the Auto filter mode for the desired value in the relative column, then marking each matching row in an added column, sorting on the added marked column and deleting entirely all marked rows is quite fast.
Voluntarily, macro erases the rows containing the selected cell (used as criterion) downwards from the selected row
Macro works also for selected empty cell
If anyone is interested, here is the macro:
It may look quite long but the main part is fairly small. The length is due to the dialogs and controls
Option Explicit
Sub Fast_erase_on_selection()
'Macro written 15/3/2005 by xxxxx xxxxxx
'Revision 1 dated 22/11/2009
'Variable definition
    Dim a_ As String
    Dim ad As String
    Dim ad1 As String
    Dim msg As String
    Dim F_ As String
    Dim ttl As String
    Dim c_ As Integer
    Dim sc As Integer
    Dim ec As Integer
    Dim r_ As Long
    Dim cc As Long
    Dim fec As Long
    Dim cec As Long
    Dim sr As Long
    Dim er As Long
    Dim a1 As Long
    Dim v_ As Variant
    
    On Error Resume Next
    
'If set, reset auto-filter
    If ActiveSheet.AutoFilterMode Then
        ActiveSheet.AutoFilterMode = False
    End If
'Information on active cell
    With ActiveCell
        r_ = .Row
        c_ = .Column
        v_ = .Value
        a_ = .Address
        F_ = .NumberFormat
    End With
'Error selection processing
    If IsError(ActiveCell) Then
        MsgBox "Selection points to an error cell. Macro stops"
        Exit Sub
    End If
    
    If F_ <> "General" Then
        v_ = Format(v_, F_)
    End If
'Information on used range
    With ActiveSheet.UsedRange
        sr = .Row
        sc = .Column
        er = .Rows.Count + sr
        ec = .Columns.Count + sc
        ad = .Address
    End With
'Control for a selection outside used range
'This control can be performed by the "Union" or by the "Intersect" method
'The "Intersect" method needs the "On Error Resume Next" statement
'Therefore the "Union" method is preferred and the "Intersect" method as well as the two "On Error.." statements are commented
'Union method
    ad1 = Union(Range(ad), Range(a_)).Address
    If ad1 <> ad Then
        ttl = "Attention.... "
        msg = "Attempt to run with a selection outside used range       "
        msg = msg & vbCr & "Macro ends!"
        MsgBox msg, vbOKOnly + vbInformation, ttl
        Exit Sub
    End If
''''Intersect method
'''    ad1 = Intersect(Range(ad), Range(a_)).Address
'''    If ad1 <> a_ Then
'''        ttl = "Attention.... "
'''        msg = "Attempt to run with a selection outside used range       "
'''        msg = msg & vbCr & "Macro ends!"
'''        MsgBox msg, vbOKOnly + vbInformation, ttl
'''        Exit Sub
'''    End If
'''    On Error GoTo 0
    
    With Application
''''        .ScreenUpdating = False
        .Calculation = xlCalculationManual
    End With
'Applying auto-filtering
    Columns(c_).Autofilter Field:=1, Criteria1:="=" & v_, VisibleDropDown:=True
'Inserting sort and erase criterion
    Range(Cells(r_, ec), Cells(er - 1, ec)) = 1
'Exiting auto-filter mode
    ActiveSheet.AutoFilterMode = False
'Sorting to entered criterion
    Range(a_).CurrentRegion.Sort _
        key1:=Cells(1, ec), _
        order1:=xlAscending, _
        Header:=xlNo, _
        OrderCustom:=1, _
        MatchCase:=False, _
        Orientation:=xlTopToBottom
'Counting the rows to erase
    a1 = Columns(ec).SpecialCells(xlCellTypeConstants, 1).Count
'Erasing rows
    Range(Cells(1, 1), Cells(a1, 1)).EntireRow.Delete
'Getting focus back to start point
    With Application
        .ScreenUpdating = True
        .Calculation = xlCalculationAutomatic
    End With
    
    Cells.EntireRow.Hidden = False
    Range(a_).Select
    
    msg = "On this run, on active column and for the used area downwards the selection " & vbCr
    
    If v_ = "" Then
        msg = msg & "Macro erased " & a1 & " empty cell(s) row(s)"
    Else
        msg = msg & "Macro erased  " & a1 & " cell(s) rows(s), containing: """ & v_ & """"
    End If
    
    ttl = "Thank you for using our macro."
    
    MsgBox msg, vbOKOnly + vbInformation, ttl
End Sub
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