Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Converting Phone Numbers.

Converting Phone Numbers

by Allen Wyatt
(last updated January 27, 2018)


We have all seen the ads on TV: "Call 1-800-GET THIS for your set of super-sharp knives." You may be faced with the need to convert phone numbers from the text version (as shown on the ads) to the numbers represented by that text. The following macro, DoPhone, will perform the conversion magic for you:

Sub DoPhone()
    Dim rngSrc As Range
    Dim lMax As Long, lCtr As Long
    Dim J As Integer
    Dim Phone As String, Digit As String

    Set rngSrc = ActiveSheet.Range(ActiveWindow.Selection.Address)
    lMax = rngSrc.Cells.Count

    For lCtr = 1 To lMax
        If Not rngSrc.Cells(lCtr).HasFormula Then
            Phone = rngSrc.Cells(lCtr).Value
            For J = 1 To Len(Phone)
                Digit = Ucase(Mid(Phone, J, 1))
                Select Case Digit
                    Case "A" To "P"
                        Digit = Chr((Asc(Digit) + 1) \ 3 + 28)
                    Case "Q"
                        Digit = "7"     'May want to change
                    Case "R" To "Y"
                        Digit = Chr(Asc(Digit) \ 3 + 28)
                    Case "Z"
                        Digit = "9"     'May want to change
                End Select
                Mid(Phone, J, 1) = Digit
            Next J
            rngSrc.Cells(lCtr).Value = Phone
        End If
    Next lCtr
End Sub

The DoPhone procedure tries to convert the information in any cell that does not contain a formula. All you need to do is select the cell (or cells) you want to convert, and then run the procedure. The result is that any text in the cells are converted to their digit equivalents on a phone. Thus, 598-Tips becomes 598-8477.

You should note one small peculiarity of DoPhone, and you may want to change it. Some phones recognize the letters Q and Z as the digits 7 and 9, respectively. Others simply leave these digits out, or they are converted to 0. DoPhone, as written here, converts these letters to 7 and 9. You can change the appropriate places in the Select Case structure, as desired, so they are changed to numbers according to your needs. (The appropriate places are commented in the listing.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2269) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Converting Phone Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Finding Boolean Values

Excel worksheets can contain all sorts of data. One thing you might store in a worksheet is a range of Boolean (TRUE or ...

Discover More

Generating a List of Dates

When creating tracking documents in Word, you may need to come up with a series of dates in the document. You can type ...

Discover More

Conditionally Deleting Rows

Want to delete a bunch of rows in a worksheet based on the value in a certain cell of each row? There are a couple of ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Getting Rid of 8-Bit ASCII Characters

When working with data created outside of Excel, you may need to check that data to make sure it contains no unwanted ...

Discover More

Automatically Converting to GMT

You know what time it is, right? (Quick—look at your watch.) What if you want to know what time it is in Greenwich, ...

Discover More

Breaking Up Variable-Length Part Numbers

Part numbers can often be long, made up of other component elements. Breaking up part numbers into individual components ...

Discover More

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 4?

2018-01-28 03:24:17

Rick Rothstein

Note the lone "False" on the fourth line up from the bottom of the code I just posted... that actually belongs at the end of the line above it (it got wrapped to the next line because the code line was too long for the field it was displayed in).

2018-01-28 03:19:52

Rick Rothstein

Here is another way to do it which should be a little bit faster, especially for a large selected range (which may also be non-contiguous)...

Sub DoPhone()
Dim X As Long
Const Numbers As String = "22233344455566677778889999"
Application.ScreenUpdating = False
For X = 1 To 26
Selection.Replace Mid(Letters, X, 1), Mid(Numbers, X, 1), xlPart, , False, , False, False
Application.ScreenUpdating = True
End Sub

2018-01-27 10:31:40

Rick Rothstein

Here is another way to write this article's DoPhone macro which will also handle a non-contiguous selection (which this article's macro won't) in case that feature should be needed.

Sub DoPhone()
Dim X As Long, Txt As String, Cell As Range
Const Nums As String = "22233344455566677778889999"
For Each Cell In Selection
If Not Cell.HasFormula Then
Txt = UCase(Cell.Text)
For X = 1 To Len(Txt)
If Mid(Txt, X, 1) Like "[A-Z]" Then
Mid(Txt, X) = Mid(Nums, Asc(Mid(Txt, X, 1)) - 64, 1)
End If
Cell.Value = Txt
End If
End Sub

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.