Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Use Filenames that Sort Properly.
It is not uncommon to work on projects that require several workbooks. When you are naming files for your project, you should use names which will later sort properly when you use various functions of Excel. For instance, the Open dialog box shows the files in the current directory. If your files are named properly, they will always appear in order on the list.
I ensure this by starting all files related to a project with a number of digits that represent the order in which the workbook appears in the project. For instance, if the project entails workbooks from the last quarter of 2012 and the first quarter of 2013, then the files may be named as follows:
201210 Actual Figures.xlsx 201211 Actual Figures.xlsx 201212 Actual Figures.xlsx 201301 Actual Figures.xlsx 201302 Actual Figures.xlsx 201303 Actual Figures.xlsx
The files sort properly because they begin with the year. If they began with the month, then the first quarter of 2013 would sort before the last quarter of 2012, which is not nearly as helpful an order.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2233) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Use Filenames that Sort Properly.
Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!
When processing plain text files in a macro, it is often helpful to know how much data the file contains. The normal way ...
Discover MoreWant to make your importing of text data faster than ever? Here are some ideas you can apply right away.
Discover MoreNot all data is created in Excel. Indeed, you may have data in files created by many other types of programs. You might ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2020 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Comments