Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Ranges on Multiple Worksheets.

Ranges on Multiple Worksheets

by Allen Wyatt
(last updated March 30, 2017)

Most everyone knows that if you want to refer to a range of cells, you simply specify the beginning and ending point of the range and then separate those points by a colon. For instance, the following formula would return the sum of all cells in the range A1 through C4:

=SUM(A1:C4)

You may not know, however, how you can refer to the same cell or range of cells on a range of multiple worksheets in your workbook. For instance, you may want a cell to return the sum of each cell A1 on the first three worksheets in your workbook. If the worksheets are named Sheet1, Sheet2, and Sheet3, then the formula would appear as follows:

=SUM(Sheet1:Sheet3!A1)

Similarly, if you wanted the sum of all cells in the range A1 through C4 on each of the same worksheets, you would use the following formula:

=SUM(Sheet1:Sheet3!A1:C4)

At times this notation can be a bit difficult to remember. You can easily use the mouse to build such a range by following these steps:

  1. Select the cell in which you want to enter your formula.
  2. Enter the equal sign and the first part of the function, followed by the opening parenthesis. In the examples given above, you would enter =SUM(.
  3. Click on the sheet tab of the first sheet in the range.
  4. Hold down the Shift key as you click on the sheet tab of the last sheet in the range.
  5. Use the mouse to select all the cells in the range on the visible worksheet.
  6. Press Enter.

Your formula should now be complete, with the desired range in place.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2104) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Ranges on Multiple Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying Zeros

There are times when displaying zero values in a worksheet (especially if there are lots of them) can be distracting from the ...

Discover More

Sorting with Graphics

If the graphics that you insert in your worksheet meet a couple of simple requirements, it is possible to have those graphics ...

Discover More

Date for Next Wednesday

When working with dates, it is often helpful to be able to calculate some date in the future based on a starting date. ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE EXCELTIPS (MENU)

Deleting All Names but a Few

Want to get rid of most of the names defined in your workbook? You can either delete them one by one or use the handy macro ...

Discover More

Forcing Input to Uppercase

If you type information into a workbook, you may want to make sure that what you type is always stored in uppercase. There is ...

Discover More

Creating New Windows

If you need to look at different parts of the same worksheet at the same time, the answer is to create windows for your data. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing