Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Entering Info into Multiple Cells.

Entering Info into Multiple Cells

Written by Allen Wyatt (last updated May 25, 2019)
This tip applies to Excel 97, 2000, 2002, and 2003

1

It is not unusual to enter the same information in multiple cells in Excel. If you have such a need, you might want to try this little gem:

  1. Select all the cells that will contain the information. If the cells are not contiguous, hold down the Ctrl key as you click on each cell in the set.
  2. Type the information you want to enter, but don't press Enter.
  3. Press Ctrl+Enter.

Presto! Every cell you selected contains the same information.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2094) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Entering Info into Multiple Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Finding a Lost Menu Bar

Once in a while Word can get confused and stop displaying an object you need to fully use Word. If your menu bar suddenly ...

Discover More

Letters Turn Into Squares

Imagine that you are typing away, and all of a sudden your beautiful prose turns into a series of small rectangles that ...

Discover More

Making the Default Image Resolution Persistent

You can specify how much image compression Excel uses on images added to your workbooks. Getting Excel to remember the ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (menu)

Quickly Entering Data

Excel includes a handy shortcut for entering data that is similar to whatever you entered in the cell above your entry ...

Discover More

Can't Copy Data between Workbooks

Edit a group of workbooks at the same time and you probably will find yourself trying to copy information from one of ...

Discover More

Getting Rid of Non-Printing Characters Intelligently

Is your worksheet, imported from an external source, plagued by non-printing characters that show up like small boxes ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 1?

2019-05-25 05:26:28

Govind Sookdeo

How can I format cells to count down by date and notify me using various colour coding?

For example, I have a document that is valid for a year, so the cell is in green for validity, 2 months prior to expiry, it shows up yellow letting me know the expiry date is upcoming and a month before the actual expiry date it signals red with an alert.

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.