Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Don't Allow Empty Cells

Merle is trying to use the Data Validation feature of Excel to limit what a user can choose in a cell. When the user activates a cell he only wants an answer of Yes, No, or N/A; he does not want the user to be able to get out of the cell and leave it blank (empty). Merle has set up a list for the acceptable values (Yes, No, and N/A) and has unchecked the Ignore Blanks check box when setting up the Data Validation.

The problem is that when someone activates the cell, it is possible for them to still leave it empty. The only time that Excel won't allow the person to leave the cell blank is if they start to edit the cell and try to leave it blank after the edit. Merle wants, once the cell is selected, for the user to absolutely only be able to leave the cell if they choose Yes, No, or N/A.

Data Validation, by itself, can't take care of this. There are a couple of ways that you can work around the problem, however. The first idea is to modify the options that you give the user. For instance, let's say that you add a fourth choice of "Provide Answer." You could then change the value in the cell to the same value and save your workbook. When the user opens it, the cell contains "Provide Answer" and, once they select the cell, they won't be able to blank it out; they will need to provide an answer.

Another option is to use a macro in conjunction with the Data Validation you have set up. The easiest method is to set up an event handler for each time the selection changes in the worksheet. The following example kicks into play if the cell selection is C22 (which is where your Data Validation should be, as well).

Private Sub Worksheet_SelectionChange(ByVal Target As Range)
    Dim rng As Range
    Set rng = Range("C22")
    If Application.Intersect(Target, rng) Is Nothing Then
        MsgBox "You must select the answer from the list"
    End If
End Sub

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8767) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Related Tips:

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

Gerald    11 Sep 2015, 08:40
Hello,

I'm trying to use this macro but I am having a problem I cannot solve. The message displayed appears all the time even though I picked a value from my drop down list.Can anyone please help me out?

Thank you.
Naeemuddij    27 Aug 2014, 04:00
Thanks Merle for the informative write-up.

My objective is little bit different than the one you explained above.

I want the cells not to have null values without any data validation. in other words, i want to force the users to fill something in each cells they visit / row they are working on and don't leave anything blank.

If you can provide your guidance on this issue, that will be great.
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.