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Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Locking All Non-Empty Cells.
Sandeep has a worksheet that has hundreds of rows and columns. Some of the cells have information in them and some are empty. The empty cells are used for data entry. He would like a way to easily lock all the non-empty cells in a selected range and then lock the worksheet.
This is rather easy to do manually. There is an important item to keep in mind, however: All the cells in the worksheet are "locked," by default. In other words, you don't need to look for a way to lock the non-empty cells; you only need to look for a way to unlock the empty ones. (There is one exception to this, addressed shortly.)
With this in mind, you can follow these steps to get your empty cells unlocked:
Figure 1. The Go To dialog box.
Figure 2. The Go To Special dialog box.
Figure 3. The Protection tab of the Format Cells dialog box.
That's it. You can now lock your worksheet and only those blank cells that were selected at the end of step 5 will be accessible.
One interesting thing to note is that you don't really have to select a range in step 1. If, instead, you select a cell within the main body of your worksheet's entries, Excel assumes that you want to operate on the used area of your worksheet. In other words, when you get to step 5 what will be selected are all the empty cells in the used area of you worksheet.
One more thing to be aware of is that once you set the locking status of a cell (step 8), the cell retains that status until you specifically change it. This means that if you've previously made changes to the locking status of the cells, it may be beneficial to explicitly lock the cells prior to unlocking the empty ones. You can do this by following these modified steps:
In this case you must perform step 1—you have to select a range to affect. Excel won't assume which range you want to affect as in the earlier comment.
If you prefer, you can use a macro to protect your cells and your worksheet:
Sub UnlockEmptyCells() Dim myCell As Range Set myCell = Selection Cells.Select Selection.Locked = True myCell.Select Selection.SpecialCells(xlCellTypeBlanks).Select Selection.Locked = False ActiveSheet.Protect DrawingObjects:=True, _ Contents:=True, Scenarios:=True myCell.Select End Sub
This macro makes sure that all the cells in the worksheet are locked, then it unlocks the blank cells in the used range, and finally it protects the worksheet.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8483) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Locking All Non-Empty Cells.
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