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Filtering to a Date Range in the Past

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Filtering to a Date Range in the Past.

Bill has a data table with fifty columns and many, many rows. One of the columns contain a record date, with dates that range over the past three years. Bill asked if there was a way to create a filter criteria to display only those records with dates between 91 and 98 days ago.

One solution is to add a new column to your data table that indicates if the record date is in the desired timeframe. Assuming the record date is in column A, the following would work:

=AND(TODAY()-A2>=91,TODAY()-A2<=98)

The result is either a True or False value, depending on the record date. You could then set up the filtering based on the value of the new column. All you need to do is set up the filter so that only those records with a True in the column (those between 91 and 98 days old) would be displayed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3306) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Filtering to a Date Range in the Past.

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Comments for this tip:

Dave Kerr    21 Nov 2011, 03:52
Once you are confident that this is working, I would suggest that you select two cells and enter the '91' and '98' values in them. Then change the formula to refer to those cells.

For example, suppose you put the criteria into cells E1 and E2 respectively, your formula would become
=AND(TODAY()-A2>=$E$1,TODAY()-A2<=$E$2)

This removes the hard-coded values in your formula and gives you the flexibility to quickly change the range of data to be displayed, should you need to do so.

Hope this helps!
 
 

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