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Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Stopping Date Parsing when Opening a CSV File.
Marc has a user at his company who is trying to open a .CSV file in Excel. Some of the numbers in the file are in the format of "2-1" (or something similar). During the import, Excel parses this information as a date. If the piece of data is clearly something outside a valid date range (such as 2-134), then Excel imports it as would be expected. Marc is wondering how his user can force Excel to not parse this data as dates but to import them as text fields.
There at two easy ways you can approach this issue. First is to import the file in the following manner:
Figure 1. The Text Import Wizard.
The other way to approach the issue also involves the Text Import Wizard, but how you display it is different. In this approach, you use Windows to rename the file so that it has a .TXT extension instead of a .CSV extension. Now, when you use Excel to open the file, it displays the Text Import Wizard because it isn't quite sure how to interpret what it is going to be loading. You can use the Text Import Wizard in the same manner as already described earlier in this tip.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3228) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Stopping Date Parsing when Opening a CSV File.
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