With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Suppose you have a worksheet that contains a series of formulas in cells A1:A3. Cell A1 contains the formula =Sheet1!B4, cell A2 contains =Sheet1!B18, and cell A3 contains =Sheet1!B32. You might need to continue this pattern down the column, such that A4 contains =Sheet1!B46, etc.
The problem is, if you simply copy the cells, the pattern isn't continued. Instead, the formulas are adjusted based on the target cell's relation to the source cell. Thus, if you paste A1:A3 into A4:A6, then A4 will contain =Sheet1!B7, which is not what you want. (This happens whether you specifically copy and paste or fill the cells by dragging the fill handle.)
There is no way to continue a pattern while copying a formula. Instead, you need to revisit how you put the formula together in the first place. For instance, consider this formula:
This formula constructs a reference based on the position of the cell in which the formula is placed. If this formula is placed in cell A1, then the ROW function returns 1, the row in which the formula is placed. Thus, the formula becomes this:
=INDIRECT("Sheet1!B"&((1-1)*14)+4) =INDIRECT("Sheet1!B"&(0*14)+4) =INDIRECT("Sheet1!B"&0+4) =INDIRECT("Sheet1!B"&4) =INDIRECT("Sheet1!B4")
What is returned is the value at Sheet1!B4, just as originally wanted. When you copy this formula down the column, however, the ROW function returns something different in each row. In effect, the ROW function becomes a way to increase the offset of each formula by 14 rows from the one before it--just what you wanted.
You can also use a slightly different approach, this time using the OFFSET function:
This formula grabs a value based on the row in which the formula is placed (again, using the ROW function) and offset from cell Sheet1!B4. Placed into the first row of a column and then copied down that column, the formula returns values according to the pattern desired.
Another approach is to create the desired formulas directly. You can best do this by following these steps:
Figure 1. The Go To Special dialog box.
The result is that you end up with only the formulas, with the pattern desired.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3067) applies to Microsoft Excel 97, 2000, 2002, and 2003.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!