Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Removing All Formatting.
If you want to remove all the formatting from a cell, there are any number of techniques you can use. One way is to use the Format Painter. If there is an "unformatted" cell close to the one from which you want the formatting removed, just select the unformatted cell and click on the Format Painter tool. Then click on the cell you want to be unformatted, and that should do the trick.
Another method is to select the cell or cells and select Clear from the Edit menu. You'll see a submenu from which you can select Formats.
You can also remove formatting by using the built-in styles in Excel. Select the cells then press Alt+' (the apostrophe) to display the Style dialog box. In the Style Name drop-down list, select Normal, then click on OK. The formatting of the cell is returned to whatever is defined as "normal" for your worksheet.
If you prefer to use a single tool to remove formatting, you can customize Excel by adding a special tool to the Quick Access toolbar. Follow these steps:
Figure 1. The Commands tab of the Customize dialog box.
With the new tool in place, you can remove formatting by selecting the cells you want to affect and then clicking the tool.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2794) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Removing All Formatting.
Organize Your Data! Using the powerful sorting capabilities of Excel can help you get your data into just the order you need. Find out how you can use the full capabilities of sorting to your benefit. Check out ExcelTips: Serious Sorting today!