Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Conditional Formatting

Excel includes a powerful feature that allows you to dynamically change the formatting of individual cells based on the results being displayed in that cell. For instance, you could make the text in the cell larger and red if a result is less than a certain threshold. Likewise, you could color the background of a cell based on the result of a formula.

To take advantage of conditional formatting, follow these steps:

  1. Enter your cell formula as you normally would.
  2. Choose Conditional Formatting from the Format menu. Excel displays the Conditional Formatting dialog box. (See Figure 1.)
  3. Figure 1. The Conditional Formatting dialog box.

  4. Use the controls in the dialog box to specify the threshold or ranges you want to set for formatting to be changed.
  5. Click on the Format button. Excel displays the Format Cells dialog box. (See Figure 2.)
  6. Figure 2. The Format Cells dialog box.

  7. Make the changes in the dialog box to indicate how you want the cell to be formatted if your condition (entered in step 3) is met.
  8. Click on OK to close the Format Cells dialog box.
  9. Click on the Add button and define more conditions (and formats), if desired.
  10. Click on the OK button to close the Conditional Formatting dialog box.

It is possible to get very creative with conditional formatting. However, it is not the answer to every formatting need. If you want to be even more creative (you know—bordering on outlandish), you can always develop a macro that will examine all the cells in your sheet or a specific range of cells you select and then change formatting in any way you wish.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2665) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Related Tips:

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

 

Comments for this tip:

MaryAnn Gutierrez    22 Nov 2014, 06:07
I have a hyperlink stuck on my spread sheet. No matter how many times I highlight the hyperlink and select delete hyperlink, the hyperlink does not go away. Is there something I can do to rid this hyperlink from my spread sheet? I use this sheet to budget my monthly bills and balance my bank account and each time I even click near this hyperlink my browser opens; its very annoying :-( Thank you very much if you have any hints for me.

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 4+5 (To prevent automated submissions and spam.)
 
          Commenting Terms
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2013)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2013)

Our Products

Premium Newsletters

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2014 Sharon Parq Associates, Inc.