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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.

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** Please Note:** This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later),

How's that for a tip title? The title refers to the fact that you may have a need to populate a range of cells with a series of numbers in random order. For instance, you might want to populate 52 cells with the numbers 1 through 52, in random order. (This would be similar to drawing cards from a shuffled deck, thus the tip title.)

There obviously is no built-in Excel function to provide this capability, so you are left to work with macros. Fortunately, such a macro is not terribly difficult to create. The following macro will do the trick nicely:

Sub FillRand() Dim nums() As Integer Dim maxval As Integer Dim nrows As Integer, ncols As Integer Dim j As Integer, k As Integer Dim Ptr As Integer Randomize Set s = Selection maxval = s.Cells.Count nrows = s.Rows.Count ncols = s.Columns.Count ReDim nums(maxval, 2) 'Fill the initial array For j = 1 To maxval nums(j, 1) = j nums(j, 2) = Int((Rnd * maxval) + 1) Next j 'Sort the array based on the random numbers For j = 1 To maxval - 1 Ptr = j For k = j + 1 To maxval If nums(Ptr, 2) > nums(k, 2) Then Ptr = k Next k If Ptr <> j Then k = nums(Ptr, 1) nums(Ptr, 1) = nums(j, 1) nums(j, 1) = k k = nums(Ptr, 2) nums(Ptr, 2) = nums(j, 2) nums(j, 2) = k End If Next j 'Fill in the cells Ptr = 0 For j = 1 To nrows For k = 1 To ncols Ptr = Ptr + 1 s.Cells(j, k) = nums(Ptr, 1) Next k Next j End Sub

This macro uses a two-dimensional array (nums) to figure out which numbers to use and the order in which they should be used. Near the beginning of the macro the array is filled with a static number (1 through the number of cells) and a random number between 1 and the number of cells. This second number is then used to sort the array. Once the array is stored, it is a simple matter to place the original numbers in the cells.

By the way, the reason a two-dimensional array is used is because the Rnd function that VBA uses to generate random numbers can return duplicate values. Thus, even through the second dimension of the array can have duplicates in it, when the array is finally sorted, the first dimension will not have duplicates.

To use the macro, start by selecting the cells you want to have filled with sequential values in a random order. When you run the macro, that range is filled. For instance, if you select ten cells and then run the macro, then those cells are filled with the numbers 1 through 10, in random order.

*ExcelTips* is your source for cost-effective Microsoft Excel training. This tip (2280) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Playing with a Full Deck.

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A simpler method without using macros is to populate one column with the number 1 thru 52 then in an adjacent column use the RND function to put a random number against each row.

Sort both the columns using the 'random' column as the key and you've randomised the order.

As in the example above you could end up with the same random number in the sort key but that does not matter.

Sort both the columns using the 'random' column as the key and you've randomised the order.

As in the example above you could end up with the same random number in the sort key but that does not matter.

I should have mentioned in both of my previous messages that the code I posted works in XL2003 (the earliest version I own) to XL2010 (the lastest version I own)... I see no reason why the code would not work in XL2013 or later, but I have no idea if it will work in versions prior to XL2003.

I constructed the code in my previous message just before going to sleep... when I awoke just now, it occurred to me that I could reduce the code to a single loop... excluding the Dim statement, my modified macro (below) is now down to eight active lines of code.

Sub FillRand()

Dim X As Long, RandIndex As Long, Nums As Variant, Cell As Range

Randomize

Nums = Evaluate("TRANSPOSE(ROW(1:" & Selection.Count & "))")

For Each Cell In Selection

RandIndex = Int((UBound(Nums) - X) * Rnd + 1)

Cell.Value = Nums(RandIndex)

Nums(RandIndex) = Nums(UBound(Nums) - X)

X = X + 1

Next

End Sub

Sub FillRand()

Dim X As Long, RandIndex As Long, Nums As Variant, Cell As Range

Randomize

Nums = Evaluate("TRANSPOSE(ROW(1:" & Selection.Count & "))")

For Each Cell In Selection

RandIndex = Int((UBound(Nums) - X) * Rnd + 1)

Cell.Value = Nums(RandIndex)

Nums(RandIndex) = Nums(UBound(Nums) - X)

X = X + 1

Next

End Sub

Here is another (more concise) way to write the macro...

Sub FillRand()

Dim X As Long, RandIndex As Long

Dim Temp As Variant, Nums As Variant

Dim Cell As Range

Randomize

Nums = Evaluate("TRANSPOSE(ROW(1:" & Selection.Count & "))")

For X = UBound(Nums) To 1 Step -1

RandIndex = Int(X * Rnd + 1)

Temp = Nums(RandIndex)

Nums(RandIndex) = Nums(X)

Nums(X) = Temp

Next

For Each Cell In Selection

X = X + 1

Cell.Value = Nums(X)

Next

End Sub

Also note that the selection does not have to be contiguous so long as the parts that make it up do not overlap in any way.

Sub FillRand()

Dim X As Long, RandIndex As Long

Dim Temp As Variant, Nums As Variant

Dim Cell As Range

Randomize

Nums = Evaluate("TRANSPOSE(ROW(1:" & Selection.Count & "))")

For X = UBound(Nums) To 1 Step -1

RandIndex = Int(X * Rnd + 1)

Temp = Nums(RandIndex)

Nums(RandIndex) = Nums(X)

Nums(X) = Temp

Next

For Each Cell In Selection

X = X + 1

Cell.Value = Nums(X)

Next

End Sub

Also note that the selection does not have to be contiguous so long as the parts that make it up do not overlap in any way.