Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Changing Page Number Format.
When you print a worksheet, you can have Excel include a variety of items in the header or footer of the printout. One of the things you can include is the page number of the page being printed. This page number is pretty mundane—it is the Arabic value of the page being printed, as in 1, 2, 3, etc.
Some people may long for a way to print page letters (A, B, C) instead of page numbers (1, 2, 3). There is no intrinsic way to do this in Excel. You can, however, develop a macro that will figure out the letter that should be associated with a page, and then use that letter in the footer. The following macro does just that:
Sub LetterPageNums() Dim sArr(27 * 26) As String Dim iPages As Integer Dim J As Integer, K As Integer ' Fill page letter array ' "A", "B", "C", ...,"AA", "AB", etc. For J = 0 To 26 For K = 1 To 26 If J > 0 Then sArr((J * 26) + K) = Chr(J + 64) & Chr(K + 64) Else sArr(K) = Chr(K + 64) End If Next K Next J ' Get count of pages in active sheet iPages = ExecuteExcel4Macro("Get.Document(50)") ' Print worksheet, page by page With ActiveSheet For J = 1 To iPages ' Set page letter .PageSetup.CenterFooter = sArr(J) ' Print page(J) .PrintOut From:=J, To:=J Next J End With End Sub
First, the macro figures out the letter equivalent of pages numbers and puts them in an array. In this case, up to 702 page letters are calculated, which should be more than enough for any print job. The letters are A through Z, then AA through AZ, BA through BZ, and all the way up to ZA through ZZ.
Then, iPages is set to the number of pages in the worksheet. Finally, each page is individually printed, with the page letter being placed into the center footer of the worksheet. If you want the page letter in some different place, use .LeftFooter or .RightFooter instead of the .CenterFooter property. (You can also use .LeftHeader, .CenterHeader, and .RightHeader, if desired.)
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2126) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Changing Page Number Format.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!