Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Calculating a Group Retirement Date.

Calculating a Group Retirement Date

by Allen Wyatt
(last updated August 22, 2015)

1

In Mani's country government employees retire on the last day of March following the day they turn 55 years old. (If they turn 55 on March 31, they retire that same day.) Given the employee's date of birth, Mani can figure out when they turn 55, but he can't figure out how to calculate the following March 31.

There are many ways you can go about calculating the March 31 after a person turns 55. The one thing that all the formulas have in common, however, is that they must somehow figure out if a person's birthday is before April 1 or not. (They could also figure out whether the birthday is before or on March 31, but the calculation is actually easier if you compare to April 1.)

Assuming the individual's birth date is in cell A1, here is one formula you could use:

=IF(DATE(YEAR(A1)+55,MONTH(A1),DAY(A1))<DATE(YEAR(A1)+55,4,1),
DATE(YEAR(A1)+55,3,31),DATE(YEAR(A1)+56,3,31))

This compares the date the person turns 55 with the date of April 1 in the year he or she turns 55. If the date is before April 1, then March 31 of the year he or she turns 55 is used. If the date is later, then March 31 of the following year is used.

This could easily be shortened a bit by simply comparing the birth date to April 1 of that year, in the following manner:

=IF(A1<DATE(YEAR(A1),4,1),DATE(YEAR(A1)+55,3,31),DATE(YEAR(A1)+56,3,31))

Of course, you could shorten it even more by simply looking at the month in which the birthday occurs:

=IF(MONTH(A1)<4,DATE(YEAR(A1)+55,3,31),DATE(YEAR(A1)+56,3,31))

Another logical step in trying to shorten the formula even further is to do the comparison on the month within the DATE function itself, in this manner:

=DATE(YEAR(A1)+IF(MONTH(A1)<4,55,56),3,31)

You can shorten the formula even further by getting rid of the IF statement completely:

=DATE(YEAR(A1)+55+(MONTH(A1)>3),3,31)

This formula works because the comparison (MONTH(A1)>3) returns either 0 or 1 depending on whether it is false or true.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9775) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Calculating a Group Retirement Date.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting a Non-Breaking Hyphen

Non-breaking hyphens can come in helpful for some types of writing. They force the words (or characters) on both sides of the ...

Discover More

Summing Based on Part of the Information in a Cell

Excel provides a variety of tools that allow you to perform operations on your data based upon the characteristics of that ...

Discover More

Automatically Update Document Styles Setting

Templates and styles are a great way to apply formatting consistently within and across documents. A couple of the settings ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Calculating Months of Tenure

Need to know the number of months between two dates? It's easy to figure out if you use the DATEDIF function.

Discover More

Converting European Dates to US Dates

Those in Europe use a date format that is different than those in the US; this is not news. But what if you need to convert ...

Discover More

Converting Coded Dates into Real Dates

Sometimes the format in which you receive data is not the same format that would be optimal for Excel. For instance, you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

2015-08-24 10:35:01

Clarence Washington

Try ....

=EOMONTH(EDATE(A12,55*12),0)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.