Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Duplicate Workbooks Opening.
Written by Allen Wyatt (last updated October 4, 2021)
This tip applies to Excel 97, 2000, 2002, and 2003
Joan has a problem with one of her Excel workbooks: When she opens it, Excel always "replicates" the workbook. Once opened, Joan reports that she has two workbooks showing in the task bar. Both contain the proper workbook name, but one is followed by a 1 and the other followed by a 2.
Believe it or not, this problem is actually a feature of Excel. What you are seeing is two windows, both open on the same workbook. Excel allows you to create multiple windows on the same workbook by using the Window | New Window. Each new window has the same name, except they have a suffix consisting of a colon and a number that indicates the window number (1, 2, 3, etc.).
When you save a workbook that has multiple windows, the next time you open the workbook it will display the same number of windows. If you want to get rid of some of the windows, you need to close them. You do this by clicking the Close Window control. (This is the X at the upper-right corner of the worksheet, not at the upper-right of the program window. It is black, not red, although it should be just below the red X. If you hover the mouse pointer over it, you'll see the ToolTip "Close Window" appear.)
Once you close any windows you don't want, save the workbook again. The next time you open it, you should see only a single window.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2994) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Duplicate Workbooks Opening.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
Need to do work in more than one workbook at a time? For many, this ability is a necessity. Excel allows you to easily ...
Discover MoreWhile password protecting a workbook does provide some security for the contents in the workbook, if you have several ...
Discover MoreOnce a workbook assumes a "read-only" status, it can be a real pain to get that status removed. This tip explains why and ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2022-02-16 12:06:00
Sonia
Aww thanks….this has been bugging me for a few weeks now 🙏
2020-04-29 17:10:32
Osman
Thank you!
2018-09-11 07:12:28
Duncan
@Paweł - unhiding did the trick for me! Thanks for the tip!
2018-02-23 07:06:17
Paweł
Have You tried: window -> unhide?
2017-10-19 12:08:06
Willy Vanhaelen
@Beth Echels
Maximize Excel and you will probably discover your lost window:2
2017-10-17 17:19:32
Beth Echels
How can I get rid of the :1 after the window. There is no :2 window available for view (it is missing). When I select View New Window a window pops up with a :3. There are on 2 windows open that say :1 & :3 - but no :2 and when I close :3, there is still a :1....it is as if :2 crashed somewhere and is just hanging around but not visible. Any ideas? I tried rebooting and nothing has helped, so far.
2017-04-05 16:21:30
Pete White
Thanks Allen, co-incidentally I've been subscribing to Excel Tips for a few months now - great, great tips, every day. I have the opposite issue... sometimes I hit the x and close one window, through habit to close the workbook - but then when I reopen the second window is gone. Obviously it is easy to create the second window again, but all of the View formats (e.g zoom, no gridlines, freeze pains) have to be reinstalled.
Q - is there no way for Excel to ask if "just the window, or the workbook" should be closed?
thanks again.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2023 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Comments