Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: A Fast Find-Next.

A Fast Find-Next

by Allen Wyatt
(last updated September 28, 2017)

3

You already know how to find information in an Excel worksheet by using the searching features built into the program. Using the Find tool (press Ctrl+F) you can search for just about anything in your worksheet. I find myself using Find quite often in the course of editing a worksheet, particularly if the worksheet is quite large.

There is one thing about Find that bothers me, however. I hate having the Find and Replace dialog box block part of my worksheet as I am stepping through occurrences of a search string. Clicking on Find Next works great, but that bothersome dialog box is still blocking my view.

To overcome this, I generally do the following when I am searching for something:

  1. Press Ctrl+F as normal, specifying what I want to search for and then looking for the first occurrence.
  2. When the first occurrence is displayed, I press the Esc key (or click on Cancel). The Find and Replace dialog box disappears.
  3. To find the next occurrence, I press Shift+F4.

This procedure works the same as clicking Find Next repeatedly, and it is just as fast, but it gets rid of the annoying Find dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2117) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: A Fast Find-Next.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing Row Numbers

On-screen Excel displays row numbers that help you easily see what is in each row. If you want to print these row ...

Discover More

Detecting if the Insertion Point is Inside a Bookmark

When processing a document using a macro, you may need to know if the insertion point is within a bookmark or not. This ...

Discover More

Preventing Printing

When dealing with determined users, it is virtually impossible to prevent information in your document from being ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Noting When a Workbook was Changed

Do you need to know when a workbook was last changed? There are a couple of ways you can go about keeping track of the ...

Discover More

Concatenating Ranges of Cells

Putting the contents of two cells together is easy. Putting together the contents of lots of cells is more involved, as ...

Discover More

Entering the Current Time

Need to enter the current time into a cell? It's easy to do using this keyboard shortcut. The shortcut is a handy one to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

2017-12-02 09:30:27

JD Murphy

A Fast Find-Next
Excel 2016 doesn't give required reaction to Shift+F4.
Any way around it?


2015-07-10 00:10:24

Ander

Except that it sucks, because the standard shortcuts for Find Next are F3 and Ctrl+G. And apparently there's no way to change it to one of those—so we must remember a THIRD shortcut for this command? Sigh.


2013-03-27 00:41:03

SRINIVAS RAO

thanks a ton. wonderful tip


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.