Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: A Fast Find-Next.

A Fast Find-Next

by Allen Wyatt
(last updated February 23, 2013)

2

You already know how to find information in an Excel worksheet by using the searching features built into the program. Using the Find tool (press Ctrl+F) you can search for just about anything in your worksheet. I find myself using Find quite often in the course of editing a worksheet, particularly if the worksheet is quite large.

There is one thing about Find that bothers me, however. I hate having the Find and Replace dialog box block part of my worksheet as I am stepping through occurrences of a search string. Clicking on Find Next works great, but that bothersome dialog box is still blocking my view.

To overcome this, I generally do the following when I am searching for something:

  1. Press Ctrl+F as normal, specifying what I want to search for and then looking for the first occurrence.
  2. When the first occurrence is displayed, I press the Esc key (or click on Cancel). The Find and Replace dialog box disappears.
  3. To find the next occurrence, I press Shift+F4.

This procedure works the same as clicking Find Next repeatedly, and it is just as fast, but it gets rid of the annoying Find dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2117) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: A Fast Find-Next.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using the Style Area

The style area is an esoteric feature of Word that allows you to easily see the styles applied to the paragraphs in your ...

Discover More

Ampersands in Headers and Footers

Add an ampersand to the text in a header or footer and you may be surprised that the ampersand disappears on your printout. ...

Discover More

Finding the Size of Individual Worksheets

Your workbooks can contain many, many worksheets. Which of those worksheets are the largest, however? Here's some ideas on ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

MORE EXCELTIPS (MENU)

Default Cell Movement when Deleting

Delete a cell or a range of cells, and Excel needs to figure out how to rearrange the void left by the deletion. You can ...

Discover More

Limiting Choices in a Cell

Want to limit what a person can enter into a particular cell? You can use Excel's data validation feature to help enforce ...

Discover More

Getting Rid of Spaces in Cells

Importing data into Excel that was generated in other programs can have some interesting side effects. For instance, you may ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 6?

2015-07-10 00:10:24

Ander

Except that it sucks, because the standard shortcuts for Find Next are F3 and Ctrl+G. And apparently there's no way to change it to one of those—so we must remember a THIRD shortcut for this command? Sigh.


2013-03-27 00:41:03

SRINIVAS RAO

thanks a ton. wonderful tip


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share