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Replacing Characters at the End of a Cell

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Replacing Characters at the End of a Cell.

Sam has a large number of addresses in a worksheet. In those addresses he needs to make sure that all compass directions (NE, SE, NW, and SW) are all uppercase. It would be very helpful if Sam could figure out how to change any of these lowercase (or mixed case) directions that appear only at the end of a cell with their uppercase counterparts. He can't just search for a space followed by "ne", as that would change Newton to NEwton, so he wonders how he can make sure that the replacement occurs only when the letters appear at the end of a cell.

There is no way to accomplish this task using the Find and Replace tools in Excel. That means that you need to use a formula or a macro to do the task. Formulas can be used to make sure that the last two characters of a cell are uppercase:

=LEFT(A1,LEN(A1)-2) & UPPER(RIGHT(A1,2))

The problem with such a formula, however, is that it is non-discriminating. As long as any cell it is used on has a compass direction as its last two characters, there is no problem. But if some cells don't have the compass direction, then you run into problems real fast. In that case you need to actually have the formula check the last characters:

=IF(LOWER(RIGHT(A1,3))=" ne", LEFT(A1,LEN(A1)-2) & "NE",
IF(LOWER(RIGHT(A1,3))=" se", LEFT(A1,LEN(A1)-2) & "SE",
IF(LOWER(RIGHT(A1,3))=" nw", LEFT(A1,LEN(A1)-2) & "NW",
IF(LOWER(RIGHT(A1,3))=" sw", LEFT(A1,LEN(A1)-2) & "SW", A1))))

This formula checks the last three characters to see if they are a space followed by either ne, se, nw, or sw. If this is the case, then those last two characters are made uppercase. The formula can be shortened just a bit if you approach it differently:

=IF(OR(LOWER(RIGHT(A1,3))=" ne", LOWER(RIGHT(A1,3))=" se",
LOWER(RIGHT(A1,3))=" nw", LOWER(RIGHT(A1,3))=" sw"),
LEFT(A1,LEN(A1)-2) & UPPER(RIGHT(A1,2)), A1)

If you prefer to not use a formula, you can easily create a macro that will do the checking and conversion for you:

Sub CapDirections()
    For Each RCell In Selection
        CText = UCase(Right(RCell.Value, 3))
        If CText = " NE" Or CText = " SE" _
          Or CText = " SW" Or CText = " NW" Then
            RCell.Value = Left(RCell.Value, _
              Len(RCell.Value) - 3) + CText
        End If
    Next
End Sub

To use the macro, just select the cells containing the addresses, and then run it. It checks to see if one of the four compass points are at the end of the cell value, and if it is then it makes sure that the compass direction is uppercase.

You should note that these solutions are based upon there only being four possible compass directions in your addresses. If your address have more wide-ranging compass directions (like N or SSE) then you will definitely want to use a macro-based solution because the checking quickly becomes very complex for a formula.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9745) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Replacing Characters at the End of a Cell.

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More Power! For some people, the prospect of creating macros can be scary. Those who conquer their fears, however, find they become much more confident and productive once they learn how to make Excel do exactly what they want. ExcelTips: The Macros is an invaluable source for learning Excel macros. You are introduced to the topic in bite-sized chunks, pulled from past issues of ExcelTips. Learn at your own pace, exactly the way you want. Check out ExcelTips: The Macros today!

 

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