Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Closing a Read-Only Workbook.

Closing a Read-Only Workbook

by Allen Wyatt
(last updated June 23, 2018)

1

Gary has a read-only workbook that multiple users can access. They can modify cells but not save their work. On exiting the workbook, Gary wants Excel to just close without informing the user that it is read-only and giving them the option of saving a copy.

This is best accomplished by using a macro to modify the Saved flag in the workbook, just before closing. This flag indicates, internally, whether a workbook needs saving or not. If the flag is False, then Excel knows that the workbook has not been saved (changes have been made without saving). If your macro sets the flag to True, then Excel will close directly because it thinks that all the changes have been saved.

Here's what the macro should look like, at its simplest:

Private Sub Workbook_BeforeClose(Cancel As Boolean)
  If ThisWorkbook.ReadOnly Then
    ThisWorkbook.Saved = True
  End If
End Sub

The macro should be added to the ThisWorkbook object in the VBA Editor. That way, it is automatically executed just before the workbook is closed. The flag is set to True, and when the macro ends, Excel continues with its normal closing procedures. Since Excel thinks that there are no unsaved changes, the user sees no message and the workbook is closed.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3153) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Closing a Read-Only Workbook.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five minus 0?

2019-07-13 20:12:48

Sal Veltri

Hi Alan,
I have two items to present to you;
1. I am a subscriber to Excel Tips and find it very informative and useful - Thank you
2. A couple of years back I had a problem with using the Proper function. I was entering a long list of names using the function. I found that several names did not follow the normal rule, mackenzie, i.e. Mackenzie should have been MacKenzie. After extensive searching I found a a function ProperLookup, that uses a lookup table with your names that don't follow the normal rule. If you are not aware of this function or think your readers would benefit from this, send me a note and I will forward it to you.


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