Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Closing a Read-Only Workbook.

Closing a Read-Only Workbook

by Allen Wyatt
(last updated April 9, 2016)

1

Gary has a read-only workbook that multiple users can access. They can modify cells but not save their work. On exiting the workbook, Gary wants Excel to just close without informing the user that it is read-only and giving them the option of saving a copy.

This is best accomplished by using a macro to modify the Saved flag in the workbook, just before closing. This flag indicates, internally, whether a workbook needs saving or not. If the flag is False, then Excel knows that the workbook has not been saved (changes have been made without saving). If your macro sets the flag to True, then Excel will close directly because it thinks that all the changes have been saved.

Here's what the macro should look like, at its simplest:

Private Sub Workbook_BeforeClose(Cancel As Boolean)
  If ThisWorkbook.ReadOnly Then
    ThisWorkbook.Saved = True
  End If
End Sub

The macro should be added to the ThisWorkbook object in the VBA Editor. That way, it is automatically executed just before the workbook is closed. The flag is set to True, and when the macro ends, Excel continues with its normal closing procedures. Since Excel thinks that there are no unsaved changes, the user sees no message and the workbook is closed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3153) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Closing a Read-Only Workbook.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Pasting without Updating References

Do you need to paste formulas without updating the references in whatever you are pasting? You can accomplish this, depending ...

Discover More

Updating Links

When you establish links between data on a target worksheet and data on a source worksheet, those links are typically updated ...

Discover More

Hyphenating Your Document

One of the final touches you can add to a document is to hyphenate it. This allows text to flow more smoothly from line to ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Opening a Workbook with Two Windows

If you open a workbook and notice that Excel displays two windows for it, this has to do with how the workbook was saved. ...

Discover More

Renaming a Workbook

Renaming a workbook from within Excel can seem daunting, but it is actually quite easy. All you need to do is use the Open ...

Discover More

Comparing Workbooks

Do you need to compare two workbooks to each other? While you can use specialized third-party software to do the comparisons, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 2?

2016-04-09 06:28:30

John Randall

Allen,

It seems to me that if the other user(s) save the workbook with a new name before exiting, then the intent of this macro would be nullified. Is that right ?

If yes, then is there a way to prevent a workbook from being saved by the user ? And, if so, can that be bypassed by using the authors username (hardcoded of course) to override the "DO NOT SAVE" mechanism - if it exists ?


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.