Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Print Quantity is Stuck.

Print Quantity is Stuck

by Allen Wyatt
(last updated June 10, 2016)

1

Eric has a problem with one of his worksheets—the print quantity seems to be stuck on five copies. When Eric changes the number of copies to some other value, and then exits the workbook, the next time he opens it the quantity is again set to five copies.

Excel should not act this way; it defaults to a single copy for all printouts, unless you specifically change it. Even then, the change is only for the current printing of the worksheet. When you next display the Print dialog box, the quantity should again be set to one.

The most likely culprit is that there is a macro that is being run in the workbook, perhaps when it is first opened. This macro, among other things, may be setting the print quantity to five. (The fact that the problem occurs only in this particular workbook makes this solution seem the most likely.) Check to see if there is a macro, and if so you can change it to reflect the desired print quantity.

Another thing to check would be the settings in your printer driver. When you display the Print dialog box, there is a Properties button near the top of the dialog box. Click this, and Excel shows you the different settings you can make for your printer. You may need to dig around in the various tabs and controls, but many printer drivers allow you to specify a number of copies. This value, if set, may be persistent throughout your entire Windows session, and perhaps from one session to another. If this is the cause of the problem, then it should be affecting printing from other programs and other workbooks, as well.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2773) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Print Quantity is Stuck.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ctrl+Break Won't Work to Stop a Macro

When you need to stop a macro from running, you normally press Ctrl+Break. What are you to do if the keypress doesn't stop ...

Discover More

Automatically Updating Styles

When you add formatting to some text in your document, Word may apply your formatting to every other part of your document as ...

Discover More

SUMIF Doesn't Recalc Automatically

What are you to do if you suspect that some of your worksheet functions aren't recalculating automatically? Here's some ideas ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Printing More Than One Copy

Need to print more than a single copy of a worksheet? You can do it easily by using the controls in the Print dialog box.

Discover More

Printing Row Numbers

On-screen Excel displays row numbers that help you easily see what is in each row. If you want to print these row numbers, ...

Discover More

Setting Print Ranges for Multiple Worksheets

Need the same print range set for different worksheets in the same workbook? It can't be done in one step manually, but you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 5?

2017-01-21 07:58:25

Hennie Smit

Also got number stuck at 20 but cannot find a macro with that command. But it is in this form for new page is correct.
maybe a vb command to look for source similar as tro error with yellow highlight


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.