Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adjusting Comment Printouts.
Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003
If you use comments in your worksheets quite a bit, you may wonder if there is a way to print the comments, but without the name and colon that normally preface every comment. Unfortunately, there is no built-in way to accomplish this in Excel. However, a macro can be used to quickly pull all the comments from a worksheet and place them in their own worksheet. This worksheet could then be printed, as it would amount to a compendium of all the comments. The macro is as follows:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Sub Workbook_BeforePrint(Cancel As Boolean)
myCount = 0
For Each c In ActiveSheet.Comments
myCount = myCount + 1
myComment = ActiveSheet.Comments(myCount).Text
Sheets(2).Range("a1").Offset(myCount, 0).Value = _
Mid(myComment,InStr(myComment, Chr(10)))
Next
End Sub
This macro places the comments on the second worksheet in a workbook, so if you want them on a different worksheet (so you don't overwrite information already on the second sheet) you will have to make a modification to the Sheets(2) object.
Note, as well, that the macro name is Workbook_BeforePrint. This means that the macro will run every time you go to print your worksheet.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2521) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adjusting Comment Printouts.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
Need to print more than a single copy of a worksheet? You can do it easily by using the controls in the Print dialog box.
Discover MoreIf you have a workbook containing many worksheets, you might want to print only those worksheets that have some sort of ...
Discover MoreNeed to print just a few pages from a group of worksheets? The easiest way to handle the task may be through a macro, as ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments