Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Quickly Changing Windows.

Quickly Changing Windows

by Allen Wyatt
(last updated July 26, 2016)

If you routinely use several open workbooks to do you work, you already know that you can change between workbook windows by choosing the workbook name from the Window menu. You may not know, however, that there is a shortcut for changing windows. You can cycle through your documents by pressing either Ctrl+F6 or Shift+Ctrl+F6. The difference is that Ctrl+F6 cycles through the list of windows in a forwards direction, while Shift+Ctrl+F6 cycles backwards.

Another shortcut is to use Ctrl+Tab and Shift+Ctrl+Tab to switch windows. These function just the same as Ctrl+F6 and Shift+Ctrl+F6.

If you would rather not take your hands off the mouse, you can create a macro which cycles through the windows. This macro can then be assigned to a toolbar button. The following macro will do the trick:

Sub ChangeWin()
    On Error GoTo ChangeWinErr
    Set nw = ActiveWindow.ActivateNext
    If Windows.Count > 1 Then
        nw.Activate
        Exit Sub
    End If
    ChangeWinErr:
        Windows(1).Activate
End Sub

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2078) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Quickly Changing Windows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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