Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Inserting Video into Worksheets

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Inserting Video into Worksheets.

Excel allows you to add more to your workbooks than just numbers or text. You can also add all sorts of other objects. For instance, you can add simple graphics, pictures, or even videos. How you add graphics and pictures has been covered in other ExcelTips. Adding video is a horse of a different color, however.

Why is adding video different? The primary reason is because videos can be so huge. Consider the normal way to add objects:

  1. Choose Object from the Insert menu. You will see the Object dialog box.
  2. Click on the Create from File tab. (See Figure 1.)
  3. Figure 1. The Create from File tab of the Object dialog box.

  4. Use the controls on the dialog box to locate the video file that you want.
  5. Make sure the Display As Icon check box is selected.
  6. Click on OK.

Did you notice that the Object dialog box had a check box that controlled whether the video would be linked or not? The default is for the video not to be linked, which means it will be embedded. Videos are notoriously huge, and the size of that video (however many megabytes or gigabytes it is) is added to your workbook when the video is embedded. This makes the workbook much harder to distribute to others.

You might think that the size issue can be solved by not embedding and, instead, linking to the video. While this does solve some issues, it raises others. When the video is linked, only the path to the file is stored in the document, but it is a fully qualified path. This means that, even if both documents are in the same directory, the directory name becomes part of the link. If you move both files or send them to someone else who stores them on their system, the link is automatically broken.

Another thing to keep in mind—regardless of whether you link or embed—is that if you share your workbook with others, they need to have a video player capable of playing the video you've added to the workbook.

A totally different approach is to simply hyperlink to your videos. You can either upload the videos to a video sharing service (such as YouTube) or you can put them on a local drive. Either way, a hyperlink is easy to add to your worksheet. Assuming that the video is something that can be played by your Web browser, the hyperlink could be a good route to go.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6861) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Inserting Video into Worksheets.

Related Tips:

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 4+5 (To prevent automated submissions and spam.)
 
          Commenting Terms

Comments for this tip:

Scot Abbott    02 Feb 2016, 11:18
I couldnt find the verification link you refer to in the subscription message. Please subscribe me.
  We have just developed an instrument interface system which uses Excel to control an electronic board which has many input and output capabilities. It will soon be commercialized, I suspect that many people will use it (esp educators, engineers and scientists).

Thank you
Scot
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.