Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Printing to a Disk File

Let's say you work in an office and are preparing a presentation with Excel. You want your presentation to look as good as it can, but the only printer you have is an old low-resolution ink-jet printer. While this output might be acceptable for some purposes, you want your presentation to look real good. You know that Joe, down the hall, has a 1200dpi (dots per inch) PostScript color laser printer (lucky Joe!), and this would give your presentation the punch you need. Unfortunately, Joe's printer is not available through your office network. Short of unplugging his printer and hefting it down to your office, what do you do?

The easiest solution is to print your workbook to disk or to a thumb drive (one of those little memory-based drives) and then take the file down to Joe's computer where you can send it to the printer. While this might seem complicated, it is not really. There is, however, a specific sequence of steps you must follow:

  1. Make sure you have a Windows printer driver for Joe's printer installed on your machine. This might seem strange, particularly since his printer is not attached to your system. It is necessary, however, since the printer driver provides the interface between Windows and the target printer (Joe's printer).
  2. Start Excel and load the workbook you want to print.
  3. Choose Print from the File menu. Excel displays the Print dialog box. (See Figure 1.)
  4. Figure 1. The Print dialog box.

  5. Make sure that Joe's printer driver is selected in the Name drop-down list.
  6. Make sure the Print to File check box is selected.
  7. Print as normal.

When you print, you will be asked for a filename where you want the printer output stored. Supply a regular filename. Outside of this, printing will appear to progress as normal. When you have finished printing, you can then copy the newly created output file to the disk or thumb drive and walk it down to Joe's machine. If the name of the file is REPORT.OUT , you would enter the following at the command prompt on Joe's machine:

COPY  F:REPORT.OUT  LPT1:

Just replace the F: with the drive letter of the drive on which your output file is located. (Chances are good it will be something else.) This command sends the report file to the parallel printer port on Joe's machine.

Shortly you will have the output you desire. (If you use this command and it does not seem to work properly on Joe's system, try it by adding a space and a /B to the end of the line.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3240) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Related Tips:

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

Scott Renz    24 Jun 2013, 11:46
Hi David Grainger,

Joe does not have Excel on his computer.

    Scott
Dave Unger    23 Jun 2013, 12:32
Also, I haven't figured out how to use this "printing to a file" tip if the target printer is connected via a USB instead of a parallel port
David Grainger    22 Jun 2013, 05:44
It would be more simple just to save the workbook to a portable memory device (disk or memory stick) then go along to Joe's computer. Call the file up from the memory device and print as normal. That is what we used to do back in the days before we networked our computers.
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.