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Collating Copies

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Collating Copies.

If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the pages you are copying are placed in complete sets which can be used right away. It is the same in Excel. If you have a worksheet that occupies five pages, and you are printing multiple copies, you can either print them collated or uncollated. When they are collated, they are in page 1–5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.

To control collating, follow these steps:

  1. Choose Print from the File menu. Excel displays the Print dialog box. (You can also just press Ctrl+P.) (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Specify the number of copies you wish to print.
  4. Click on the Collate Copies check box. A check mark in the box indicates the copies will be collated.
  5. Click on OK. Your worksheet is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3237) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Collating Copies.

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Comments for this tip:

Erik    02 Sep 2016, 09:32
Customer of mine has the same problem as Mukerjee.
Already found an solution?
R K Mukerjee    20 Aug 2016, 04:34
When I print from excel there is 2 paper only print out out of 6 and an error massage showing
your file could not be printed due to an error on <Printer model name >
Here I am using zebra Zt420 label printer model

But when I remove the click from the check box of collate than it smoothly printing 6 copies what ever quantity I want to be print.

pls. help me to resolve this issues

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