Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Subtotals Option Grayed Out

Katherine, using Office 2003, reports that when she is working with a table of data in Excel, she can't choose the Subtotals option from the Data menu. When she displays the Data menu, the option is grayed out, and she cannot select it.

When things are disabled in a workbook there is usually some setup which prevents it in some way. If it happens with all the workbooks (even a new one) there is probably a problem with Excel, and you should look at fixing it or reinstalling it. (How to do this has been covered in other issues of ExcelTips.)

If the problem occurs only in a single workbook, then the problem is probably with the data itself. For instance, Excel 2003 allows you to create formal data lists, which are generally used for generating XML data. If there is a blue border that appears around your data, then you have probably created a data list, and the Subtotals option will no longer be available for that data. To get rid of the data list, select one of the cells within the list, and then choose Data | List | Convert to Range. The Subtotals option should be available as soon as the conversion is complete.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3074) applies to Microsoft Excel 2003.

Related Tips:

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.