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Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Editing the Same Cell in Multiple Sheets.
It is not unusual for all the worksheets in a particular workbook to be very much the same as each other. For instance, you might have a workbook that contains your annual budget data. Each worksheet in the workbook is devoted to a different month of the year. Each worksheet contains the same rows, the same columns, and the same formulas. The only thing that may be different is the heading on each worksheet—along with the raw data for each month, of course.
If your worksheets are very similar to each other, Excel provides a very easy way to modify the contents of a particular cell on each workbook, all at the same time. Simply follow these steps:
Step 3 may sound a bit confusing, but it isn't really. If you have a range of worksheets selected, and you enter a formula in cell D4, then the same formula is entered in cell D4 on each of the selected worksheets. This is very powerful, and Excel won't notify you if you are going to overwrite an existing formula on one of the worksheets. That is why step 4—deselecting the worksheets—is so important. If you forget to do so, you can easily mess up all your worksheets without intending to do so.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2605) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Editing the Same Cell in Multiple Sheets.
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