Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Alphabetizing Worksheet Tabs.
If you are working on a project that uses a lot of worksheets in a workbook, you may want to sort them by worksheet name. The following short macro will do the trick very nicely:
Sub SortSheets() Dim I As Integer, J As Integer For I = 1 To Sheets.Count - 1 For J = I + 1 To Sheets.Count If UCase(Sheets(I).Name) > UCase(Sheets(J).Name) Then Sheets(J).Move Before:=Sheets(I) End If Next J Next I End Sub
This macro works if you have a relatively low number of worksheets in your workbook. If, when you run the macro, you note that it takes a great deal of time to run, you may want to use a more efficient sorting algorithm in the macro. For instance, the following is a version that reads the names of all the worksheets into an array, sorts the array using the BubbleSort algorithm, and then does the actual arranging:
Sub SortSheets() Dim I As Integer Dim sMySheets() As String Dim iNumSheets As Integer iNumSheets = Sheets.Count Redim sMySheets(1 To iNumSheets) For I = 1 To iNumSheets sMySheets(I) = Sheets(I).Name Next I BubbleSort sMySheets For I = 1 To iNumSheets Sheets(sMySheets(I)).Move Before:=Sheets(I) Next I End Sub
Sub BubbleSort(sToSort() As String) Dim Lower As Integer, Upper As Integer Dim I As Integer, J As Integer, K As Integer Dim Temp As String Lower = LBound(sToSort) Upper = UBound(sToSort) For I = Lower To Upper - 1 K = I For J = I + 1 To Upper If sToSort(K) > sToSort(J) Then K = J End If Next J If I <> K Then Temp = sToSort(I) sToSort(I) = sToSort(K) sToSort(K) = Temp End If Next I End Sub
Anyone who has programmed for some time knows that BubbleSort is a good general-purpose sorting routine, but there are faster ones available. For instance, if you have quite a few worksheets, and they start out very disorganized, you may find that the QuickSort algorithm is more beneficial. All you would need to do to change the above to use QuickSort is add the QuickSort algorithm as a subroutine (you can find the algorithm in any good Visual Basic programming book) and then call the procedure from within the main SortSheets macro. (This means changing the line where BubbleSort is now called.)
There is another difference between this second macro and the first. The first macro does not pay attention to the case of the text used to name your worksheets. Thus, My Worksheet would be viewed the same as MY WORKsheet. The second macro does pay attention to text case, and sorts accordingly. Of course, this is not a particularly big issue, since Excel doesn't pay attention to case in worksheet names, either.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1959) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Alphabetizing Worksheet Tabs.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!