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Newest Tips

Recording a Macro

Adding a Little Animation to Your Life

Converting a Range of URLs to Hyperlinks

Making the Formula Bar Persistent

Engineering Calculations

Digital Signatures for Macros

Fixing the Decimal Point

 

Changing Portions of Many Hyperlinks

Summary: If you need to modify the URL used in a large number of hyperlinks, you can do so by using a macro and a little ingenuity. This tip shows how easy it is to get the changes you need. (This tip works with Microsoft Excel 97, Excel 2000, Excel 2002, Excel 2003, and Excel 2007.)

Kerstine has a worksheet with many, many different hyperlinks in it. She is wondering if there is a way she can replace just a part of each link. For instance, she might like to change any instance of http://www.mysite.com/ to c:/documents/mycopy/. If there is anything additional in the links, then that part should remain. So, for instance, if the original link is http://www.mysite.com/thispage.html, it would be changed to c:/documents/mycopy/thispage.html.

This can be easily done with a macro. The reason is because the hyperlinks can be examined and changed using regular string functions. The following macro provides a simple way to address the issue.

Sub EditHyperlinks()
    Dim lnkH As Hyperlink
    Dim sOld As String
    Dim sNew As String

    sOld = "http://www.mysite.com"
    sNew = "c:/documents/mycopy/"

    For Eack lnkH In ActiveSheet.Hyperlinks
        lnkH.Address = Replace(lnkH.Address, sOld, sNew)
        lnkH.TextToDisplay = Replace(lnkH.TextToDisplay, sOld, sNew)
    Next
End Sub

This routine steps through all the hyperlinks in the current worksheet and makes modifications, if necessary, to each one. Both the hyperlink and the displayed text are changed, as appropriate. All you need to do is make changes to the sOld and sNew strings to specify what you are searching for and what you want to replace it with.

You should note that this macro uses the Replace function, which is built into the later versions of VBA. If you are using an older version that does not include the Replace function (you'll know because you'll get an error when you try to turn the macro) then you will need to create your own Replace function that replaces one portion of a string with another. Such functions have been covered in other issues of ExcelTips.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3358) applies to Microsoft Excel versions: 97 | 2000 | 2002 | 2003 | 2007

More Power! For some people, the prospect of creating macros can be scary. Those who conquer their fears, however, find they become much more confident and productive once they learn how to make Excel do exactly what they want. ExcelTips: The Macros is an invaluable source for learning Excel macros. You are introduced to the topic in bite-sized chunks, pulled from past issues of ExcelTips. Learn at your own pace, exactly the way you want.
 
Check out ExcelTips: The Macros today!