Specifying Print Quantity in a Cell

Summary: If you want to have a user specify a print quantity in a cell, you can easily pull that information into a macro and use it to do the actual printing. This tip examines a couple of techniques you can use to get the desired outcome. (This tip works with Microsoft Excel 97, Excel 2000, Excel 2002, Excel 2003, and Excel 2007.)

Tom is trying to create some macro code that will control the quantity of copies to print, based on the value entered in a cell. He has created an input form for his shipping personnel to use that prints package content labels. He would like to be able to have them enter into cell B11 the number of labels that need to be printed, and then have that number printed.

This is relatively easy to do, depending on what you want to have printed. If you want to print just the contents of the active worksheet, then you can use code similar to the following:

iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
ActiveSheet.PrintOut Copies:=iNumCopies

If you don't want to print the entire worksheet, then you need to modify the PrintOut statement just a bit. For instance, the following example presumes that the "label" to be printed in in the range A1:A5:

Set MyRange = Range("A1:A5")
iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
MyRange.PrintOut Copies:=iNumCopies

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3272) applies to Microsoft Excel versions: 97 | 2000 | 2002 | 2003 | 2007

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Specifying Print Quantity in a Cell