Setting Up Your Printer

Summary: Need your printed output to look its best? You may need to change the settings used by your printer, then. Here's how to get to those settings. (This tip works with Microsoft Excel 97, Excel 2000, Excel 2002, Excel 2003, and Excel 2007.)

You can change the settings Excel uses when printing through your printer in the following manner:

Display the Print dialog box. (Click here to see a related figure.) The easiest way to do this is to just press Ctrl+P.
Using the Name drop-down list, select the printer you want to use. (It is common to have more than one printer available if you are working in a networked environment.)
Click on the Properties button. Excel displays the Properties dialog box for the printer you selected in step 2. The exact appearance of the dialog box, and the controls it contains, depends on the printer driver you have installed for your printer.
Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
Click on OK to close the Properties dialog box.
Click on OK from the Print dialog box. Your worksheet is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3235) applies to Microsoft Excel versions: 97 | 2000 | 2002 | 2003 | 2007

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Setting Up Your Printer