Modifying Axis Scale Labels

It is very common for charts to use some sort of "shorthand" for values placed along an axis. For instance, if the values along an axis ranged from 0 to 80,000, you may want to have only the thousands portion of each value displayed on the axis. That way, instead of 20,000, 40,000, 60,000, and 80,000, you would see 20, 40, 60, and 80 along the axis. A note could then be made in a label that indicates the axis values are displayed in thousands.

You can very easily change the axis scale by simply modifying how the values on the axis are displayed. Follow these steps:

1. Create your chart as you normally would.
2. Double-click the axis you want to scale. You should see the Format Axis dialog box. (If double-clicking doesn't work, right-click the axis and choose Format Axis from the resulting Context menu.)
3. Make sure the Number tab is displayed. (Click here to see a related figure.)
4. In the Category list, choose Custom.
5. In the Type box, enter a zero followed by a comma.
6. Click OK.

Only the thousands portion of the values in the axis should be displayed. You can then add another label, as desired, that indicates the values are expressed in thousands. If you'd prefer to not add the additional label, you can always use a format of "0,K" (without the quote marks) in step 5.

A different way to approach the problem is with these steps, which works in Excel 2000 or later versions:

1. Create your chart as you normally would.
2. Double-click the axis you want to scale. You should see the Format Axis dialog box. (If double-clicking doesn't work, right-click the axis and choose Format Axis from the resulting Context menu.)
3. Make sure the Scale tab is displayed. (Click here to see a related figure.)
4. Using the Display Units drop-down list, choose Thousands.
5. Click OK.

Excel changes the axis values so only the thousands portion is displayed, and inserts a label saying Thousands. Double-click on the Thousands label to edit the label, as desired, then drag it to any desired position.