Controlling Sorting Order

If you have used Excel for more than a week, you probably already know how to sort information in your worksheet. You can use sorting to arrange a list in either ascending or descending order. Ascending order for the English language is from 0–9, A–Z; descending order is the reverse. The sorting order for other languages will be different. To specify the sorting order you simply choose the Ascending or Descending radio buttons in the Sort dialog box or, in Excel 2007, choose A to Z or Z to A in the Order drop-down list.

You can also affect sort order by indicating whether Excel should pay attention to the case of the text in your cells. If a sort is case sensitive, then items are sorted A-Z and then a-z for ascending sorts. If a sort does not pay attention to case, then uppercase and lowercase letters are treated the same.

To specify whether Excel should pay attention to case, follow these steps:

1. Select the cells containing the information to be sorted.
2. Display the Sort dialog box. (Click here to see a related figure.) In versions of Excel prior to Excel 2007, click Data | Sort. In Excel 2007 display the Data tab of the ribbon and then click Sort.
3. Using the controls on the dialog box, indicate the way in which the cells should be sorted.
4. Click on the Options button. Excel displays the Sort Options dialog box. (Click here to see a related figure.)
5. Use the Case Sensitive check box to indicate how Excel should perform the sort. If the check box is selected, the sort is case sensitive; if clear, then case is ignored.
6. Click on OK to close the Sort Options dialog box.
7. Click on the OK button to perform your sort.