Using Duplex Printing

Summary: Duplexing is the printing of information on both sides of a sheet of paper. Many printers will handle duplexing automatically, but you need to instruct Excel to take advantage of the feature. This is done by adjusting the properties of the printer itself, as described in this tip. (This tip works with Microsoft Excel 97, Excel 2000, Excel 2002, and Excel 2003.)

Some printers support duplexing, meaning that they allow printing on both sides of a piece of paper. For instance, an HP LaserJet 2420 prints duplex but other models of HP printer may not offer this as an option. Assuming that you have a printer that supports duplexing, and that you have a printer driver that supports it, you can turn it on by following these steps:

Choose the Print option from the File menu. This displays the Print dialog box.
From the list of available printers, select the printer on which you want the document printed.
Click on the Properties button. This displays a Properties dialog box for the printer you selected. (Click here to see a related figure.)
Look through the tabs in the dialog box to locate the controls for duplexing. They may be named something like Flip on Long Edge, Flip on Short Edge, or Print on Both Sides. (The exact wording depends on the type of printer driver you have installed.)
Close the dialog boxes and print your document.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2894) applies to Microsoft Excel versions: 97 | 2000 | 2002 | 2003

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Using Duplex Printing