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Not only are comments handy when you are displaying your worksheet, but you can also print them out for a permanent record. Excel provides two ways to print comments. The first is as they are displayed on your worksheet. This method results in a graphic printout that shows comments over the top of your worksheet, as they appear when displayed on the monitor. Only those comments currently displayed on the screen are printed, however. If a comment is hidden, it is not printed at all.
The second method is to print the comments separately, at the end of the worksheet. The reference for a cell to which a comment is attached is printed first, followed by the comment itself. Thus, you might see the following on the printout:
Cell: C4
Comment: Allen L. Wyatt:
Prices last updated 11/15/08
Each comment is printed in this format, until all the comments are printed. This printing choice is a great way to provide a complete list of all the comments in a worksheet.
To control how comments are printed, follow these steps:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2846) applies to Microsoft Excel versions: 97 2000 2002 2003 2007
Your Data, Your Way! Want the greatest control possible over how your data appears on the page? Excel's custom formats can provide that control, and ExcelTips: Custom Formats can unlock the secrets to creating your own custom formats.