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Printing without Opening

Summary: Need to print out a worksheet? Chances are good that you can do it without even starting up Excel. (This tip works with Microsoft Excel 97, Excel 2000, Excel 2002, Excel 2003, and Excel 2007.)

If you need to quickly print the contents of a workbook without actually opening the workbook, you can do so by using one of the helpful of Windows. Simply follow these steps:

  1. Use the Explorer, My Computer, or any Open dialog box to display the worksheet that you want to print.
  2. Right-click on the file. Windows displays a Context menu.
  3. Choose the Print option from the Context menu.
  4. Windows loads Excel (if it is not already open), opens the workbook, and prints it. The workbook is then closed.

The only thing printed in the workbook is the single worksheet that was selected when the workbook was last closed. It is also printed to whatever you are using as the current printer. If you want to print using different specifications (i.e., a different printer or area of the workbook) then you must first open the workbook in order to print.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2515) applies to Microsoft Excel versions: 97 | 2000 | 2002 | 2003 | 2007

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